24 days old

Staff Accountant- Accounts Payable and Payroll

Carequest Institute for Oral Heath Inc
Remote, Other
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The Staff Accountant supports the companys financial objectives by maintaining accounts payable and payroll/Benefits transactions working closely with the cost center leads to obtain accurate information for payments processing. This position will work with FP&A and treasury to review budgets, prepare general ledger and sub-ledger accounts reconciliations. This staff member will manage the archiving of all related financial information related to AP and payroll. The incumbent will have the opportunity to analyzes trends, costs, revenues, financial commitments, and obligations incurred to help predict future expenses and ensure proper cash positioning.


Accounts Payable:

  • Enter invoices into AP system, coding to appropriate cost centers, project, GL account, and other items as directed ensuring all needed information is entered at this stage so invoice can proceed to payment scheduling and approval stage
  • Coordinate proper routing of invoices for payment release approval
  • Monitor payments ensuring electronic payments and checks are being issued appropriately and that no erroneous payments are processed. Scan and mail checks or payment proofs to vendors and others as requested.
  • Research open invoices and/or credit balances by vendors and help address issues proactively through identification of unpaid PO receipts, uncashed checks, or unpaid invoices older than average.


  • Coordinate with HR to ensure accurate data entry for bi-weekly payroll, full pay batches as well as one-offs or off-cycle payrolls
  • Manage ADP accounting settings to ensure reports needed for payroll accounting are accurate
  • Respond to payroll requests by employees and other internal and external users of payroll data
  • Resolve payroll problems (e.g. overlooked bank holidays, late payments, staff profile updates, etc.)
  • Prepare and enter payroll journal into subledgers and ensure proper balance in general ledger
  • Maintain payroll records, and schedules for reference during internal and external audits

Financial Close and Reporting:

  • Participate in Month-end process by ensuring all invoices for services rendered for the month are received and entered prior to deadline/cut-off for data entry into AP system
  • Support Month-end close process by providing information on vendors whose invoices were not received or entered into AP so an estimated accrual can be entered by accounting
  • Prepare/distribute weekly/monthly AP reports
  • Assist senior accountant and accounting manager in the preparation of monthly/quarterly/yearly closings

Other Responsibilities:

  • Participate in special projects to assist and support accounting and finance team as needed

Requirements and Qualifications

  • Bachelors Degree in Accounting or equivalent experience
  • 3+ years of General Accounting and Accounts Payable experience
  • 3+ years of experience with ADP or other payroll processing systems
  • Excellent organizational skills, detail-oriented and deadline-driven while maintaining the highest level of accuracy, work ethic, confidentiality, and discretion
  • Self-starter collaborative team player, flexible, quick learner, with excellent communications and interpersonal skills.
  • Excellent analytical and problem-solving skills. Own projects from start to finish.
  • Advanced excel knowledge
  • Intacct, Netsuite, Bill.com, Salesforce, Power BI, Oracle EPM, TMI, Tableau, FloQast, and Planful system experience a plus.

Physical Demands:

  • Ability to work in a traditional professional office setting/remote environment.
  • Work schedule may vary and is determined by project schedules.
  • Ability to efficiently operate all job-related office equipment (computer, telephone, etc.).
  • Must be able to communicate effectively.
  • Requires overall light physical effort (up to 25lbs.).
  • Manual dexterity and sitting is required in carrying out position own position responsibilities (i.e. use of a personal computer).

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform this position.

** In accordance with CareQuest Institute for Oral Healths Compliance Plan, all employees must conduct CareQuest Institute for Oral Health business and activities in accordance with applicable laws, regulations, professional standards and ethical standards and report potential compliance or ethical issues to CareQuest Institute for Oral Healths designated Compliance Officer. **

CareQuest Institute for Oral Healths Affirmative Action Program affirms our commitment to make reasonable accommodation for known physical or mental limitation of otherwise-qualified individuals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business and activities. Please see Human Resources for additional information regarding this program.


Posted: 2022-09-13 Expires: 2022-10-15

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Staff Accountant- Accounts Payable and Payroll

Carequest Institute for Oral Heath Inc
Remote, Other

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