7 days old

Sr Administrative Assistant

San Jacinto College
Houston, TX 77049
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  • Job Code
    146686987

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - Central Campus

Responsibilities:

Provide administrative support to the Dean of Health and Natural

Science and directors/staff in the following areas of responsibility:
  • Interface and provide administrative assistance daily with students, administrators, departments, visitors, staff, faculty, and community
  • General Job Duties:
    • Coordinate/provide Business Office staff support during registration;
    • Maintain and update Counterparts Listing, Collection of Daily Schedules
    • Coordinate logistics/minute taker for various department/division and College meetings/events
  • Payroll: Process Bi-Weekly Payroll; Collection/Distribution of Monthly Payroll
  • Technical Duties:
    • Process Affiliation Agreements (Route for signatures, track; and deliver to attorney's office)
    • Degree Evaluations (Run and review GPS Student Degree Evaluations)
    • Update and maintain off campus instruction report,
    • Grants - Process requisitions, receivers, invoices to pay for grant related purchases
    • Student data processing/reports
  • Courses/Registration: Support compliance of Submission of Grades and Official Class Rolls
  • Budget: Development, Maintenance, Transfers, Professional travel collection/processing
  • Purchasing: Order office supplies; P-Card statement collection/processing; Process requisitions; Purchase Orders, Receivers, Invoices, Direct Pays, Initiates vendor packets; Promotional Items - Obtain quotes and approvals
  • Personnel: Interview Preparation/Processing; New Hires - Onboarding Logistics (AA/DOC Curricula for staff, access rights, technical/media needs, training); EPAF/exit processing


Knowledge, Skills & Abilities:
  • Proficient skill level in Microsoft Office - Word, Excel & PowerPoint, Outlook
  • Must project a professional image, have excellent telephone etiquette and communication skills
  • Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
  • Must be able to work in a team environment,
  • Must be flexible with good public relations skills,
  • Must work well with details and deadlines
  • Be able to balance multiple tasks,
  • Analyze and solve problems
  • Work independently in a fast-paced office environment


Required Education/Experience
  • High School Diploma or equivalent.
  • Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Education/Experience/Skills:
  • Above education requirement plus one year of specialized or technical training beyond high school
  • Above experience requirements including one or more years in a higher education environment
  • Banner software experience

Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req3340

Posting Close Date: 9/21/2021



PI146686987

Posted: 2021-09-11 Expires: 2021-10-13

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Sr Administrative Assistant

San Jacinto College
Houston, TX 77049

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