20 days old

Sr Administrative Assistant

San Jacinto College
Houston, TX 77049
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  • Job Code
    145127548

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - Central Campus

Responsibilities:
  • Scheduling meetings, transcribing meeting minutes, telephone communications, and processing mail.
  • Maintaining various computer-based records and files, photocopying/distribution of various materials, filing.
  • Room reservations for meetings, events, and outside entities.
  • Process payroll, requisitions, purchase orders, journal transfers, P-Card statements, supplies, and budget encumbrances.
  • Class schedule creation, maintenance, and data entry
  • Processing of paperwork regarding faculty loads, EPAF, grants, and guest artists.
  • Assist and coordinate with student workers.
  • Maintenance of office equipment and coordinate with maintenance/custodial staff when needed.
  • Processing of departmental research or requested data for reports and projects as assigned.
  • Perform general office duties and other duties as required or assigned.


Knowledge, Skills and Abilities:
  • Working knowledge of instructional support requirements
  • Excellent ability to interface with faculty, students, administrators, various departments, and visitors.
  • Excellent oral and written skills
  • Public relationship-oriented customer-friendly person with strong interpersonal skills.
  • Detail-oriented, organized, self-starter
  • Must be able to work independently and possess the ability to meet time-sensitive deadlines
  • Must possess excellent team-player attitudes and diplomacy skills
  • Must have flexibility to work outside of regular business hours when needed.
  • Position requires confidentiality, professionalism,
  • Must demonstrate knowledge of business English and record-keeping


Required Education:
  • High school diploma or equivalent; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
  • Successful candidate must be accomplished in Office 365


Required Experience:
  • Three (3) years of office clerical or administrative support experience.

Preferred Experience:
  • Above experience including one (1) or more years in a higher education Arts/Music department environment.


Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req3321

Posting Close Date: 9/12/2021



PI145127548

Posted: 2021-08-28 Expires: 2021-09-29

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Sr Administrative Assistant

San Jacinto College
Houston, TX 77049

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