21 days old

Sr Administrative Assistant

San Jacinto College
Houston, TX 77049
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San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - Central Campus

Primary Function: Provide administrative support to Dean of Business & Technology.

Essential Job Functions:
  • Provide administrative support to the Dean of Business & Technology and Center for Petrochemical, Energy, and Technology (CPET) directors/staff in the following areas of responsibility.
  • Interface and provide administrative assistance daily with students, administrators, various departments, visitors, staff, faculty, and community.
  • General Job Duties: Collect Coordinate/provide Business Office staff support during registration; Maintain and update Counterparts Listing, Collection of Daily Schedules; Coordinate logistics/minute taker for various department/division and Collect meetings/events
  • Payroll: Process Bi-Weekly Payroll; Collection/Distribution of Monthly Payroll
  • Technical Duties: Process Affiliation Agreements (Route for signatures, track and deliver to attorney's office) Degree Evaluations (Run and review GPS Student Degree Evaluations); Update and maintain off campus instruction report, Grants - Process requisitions, receivers, invoices to pay for grant related purchases; Student data processing/reports.
  • Courses/Registration: Support compliance of Submission of Grades and Official lass Rolls
  • Budget: Development, Maintenance, Transfers, Professional travel collection/processing
  • Purchasing: Order office supplies; P-Card statement collection/processing; Process requisitions; Purchase Orders, Receivers, Invoices, Direct Pays, Initiates vendor packets; Promotional Items - Obtain quotes and approvals
  • Personnel: Interview Preparation/Processing; New Hires - Onboarding Logistics(AA/DOC) Curricula for staff, access rights, technical/media needs, training);EPAF/exit processing

Knowledge, Skills, & Abilities:
  • Proficient skill level in Microsoft Office - Word, Excel, PowerPoint and Outlook
  • Must project a professional image, have excellent telephone etiquette and communication skills.
  • Must be extremely accurate and have excellent proofreading, grammar, and spelling skills.
  • Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment.

Required Education/Experience:
  • High School Diploma or equivalent required. Three years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Education/Experience:
  • Above education requirement plus one year of specialized or technical training beyond high school.
  • Above experience requirements including one or more years in a higher education environment.
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Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req3318

Posting Close Date: 9/7/2021


Posted: 2021-08-27 Expires: 2021-09-28

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Sr Administrative Assistant

San Jacinto College
Houston, TX 77049

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