12 days old

Sr Administrative Assistant

San Jacinto College
Houston, TX 77049
Apply Now
Apply on the Company Site
  • Job Code

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - South Campus

Primary Function: Provide administrative support functions for the Dual Credit Office including onboarding support for Dual Credit students (application, testing, document collection and processing). Serve as initial point of contact for students, parents, and high school counselors. Provide administrative support to the Dual Credit Director as needed.

Essential Job Functions:

  • Communicate with Director and staff members to manage the daily workflow while ensuring the overall effectiveness and efficiency of the Dual Credit office.
  • Assist with admissions and registration functions, including overall enrollment process for dual credit students.
  • Manage the department's annual operational expenditures and maintain appropriate records, requisitions, journal transfers, P-Card statements, review and process budget encumbrances; fiscal year budget training/preparation/processing, maintain operational budgets.
  • Process faculty paperwork, grades, distribute class rolls/schedules.
  • Verify availability of rooms for classes and events, submit maintenance, and ITS requests as needed, assist with campus events as needed.
  • Assist in the preparation, organization, and delivery of materials for meetings and events on and off campus.
  • Communicate effectively with the appropriate staff at the high schools to ensure the success in all aspects of the dual credit program.
  • Perform a variety of general clerical and typing duties without close supervision, assist in keeping the data in computer-based records accurate and prepare reports.
  • Assist in maintaining dual credit records, following up with high schools, students, and instructors in conjunction with the dual credit administration.

Marginal Job Functions:

  • Process departmental research for requested data and reports.
  • Stock and inventory supplies and equipment, maintain office equipment, process mail, make travel arrangements.
  • Assist with emergencies and other general office duties as appropriate.
  • Other duties as assigned by the dual credit director, coordinator, and administrative academic support team.

Knowledge, Skills and Abilities:

  • College practices and procedures
  • Components of reports and resources
  • Ability to establish and maintain positive working relationships with student, employees, and community
  • Ability to work independently with minimal supervision
  • Ability to perform multiple tasks and remain calm during frequent interruptions
  • Proficient in MS Office Products, Banner, and record keeping
  • Excellent communication skills
  • Professional discretion

Required Education:
  • High school graduate or equivalent

Preferred Education:
  • Above requirement plus one year of specialized or technical training beyond high school.

Required Experience:
  • Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience:
  • Above requirement including one or more years in a higher education environment.

Additional Information:

Remote Work Opportunities:
  • The duties of this position require a physicalpresence at the assigned on-site work location during unrestricted operationswith very limited or no opportunity for remote work arrangements.

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req3030

Posting Close Date: 7/28/2021


Posted: 2021-07-15 Expires: 2021-08-16

Job Opportunities

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Sr Administrative Assistant

San Jacinto College
Houston, TX 77049

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast