30 days old

Sponsored Research Administrator

Woodwell Climate Research Center
Falmouth, MA 02540
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Woodwell Climate Research Center (Woodwell) conducts science for solutions at the nexus of climate, people, and nature. We partner with leaders and communities for just meaningful impact to address the climate crisis.

Summary/Objective: We are searching for a Sponsored Research Administrator (SRA) to provide life-cycle administration for a growing team. The Sponsored Research Office (SRO) provides assistance to the Woodwell community by identifying funding opportunities, reviewing and submitting proposals, and managing the requirements and terms of the awards. The SRO oversees all functions of government proposal submissions.

This position encompasses a unique blend of responsibilities including 1.) sponsored research operations; 2.) grant monitoring; 3.) budgeting; and 4.) compliance with rules and regulations. This role works independently with a high degree of organization and maintains congenial, professional, and confidential relationships with the entire staff and external contacts. This position will work with the Sponsored Research Manager to provide life-cycle administration (pre-award, award and post-award) to a growing organization.


Pre-award Responsibilities

  • Develop proposal budgets, detailed cost analyses, and budget justifications

  • Review solicitations and requirements for submission

  • Upload budgets and required documents, including final proposal submission

  • Track research proposal and grants as they move through pre and post award activities

  • Provide policy interpretation on sponsored grants in accordance with funder policies and procedures

  • Liaises closely with People & Culture and Finance departments

  • Collaborates with PIs to resolve issues that occur during the internal review/approval through submission to sponsor

Post-award Responsibilities

  • Administers grants to ensure accuracy and compliance with award and institutional guidelines

  • Review transactions and work with the PI and Finance teams to appropriately apply internal controls

  • Appraise PIs and SRO of developments in post-award grants management, ensuring financial compliance with federal regulations and agency guidelines

  • Assist PIs with no-cost extensions, grant transfers, change of PI/co-PI, change of scope of work grant closeouts

  • Work with PIs on various aspects of awards, assisting with annual and submission of final reports

  • Prepare and review subaward and consultancy agreements and amendments, including FSRS reporting

Typical Core Duties

  • Oversee such pre-award areas as: funding, searches, proposal submission, document tracking and reporting

  • May act as signatory for Woodwell, to endorse, negotiate, and/or accept grants and awards,

  • Evaluate pre-award and post-award research administration procedures and recommend improvements

  • Perform complex post-award activities including award approval and set up, analysis and reporting and long-range financial planning

  • Provide technical advice and problem resolution on research administration

  • Ensure financial compliance with Woodwell policies and procedures and applicable federal and sponsor rules and regulations

Qualifications and Experience:

  • Bachelors degree or equivalent work experience required

  • Minimum of 5 years relevant work experience

  • Deep knowledge of sponsored research regulations

  • Experience with proposal budgets and project budgeting

  • Experience with federal and foundation awards and grants

  • Excellent interpersonal skills, the ability to interact well with staff and other departments

  • Knowledge of Microsoft Office Suite, advanced Excel skills, SAGE software

  • Knowledge of grants.gov, NSPIRES and research.gov

  • NCURA knowledge

  • Experience with project budgeting, oversight and reporting of sponsored awards

  • Experience with reviewing and creating contracts

Application review will begin January 10, 2023, and applications will be accepted after that date.

Desired Start Date: March 1, 2023, or earlier

Classification and Compensation: This is a full-time, salaried, exempt position, the annual salary range is $85,000+ dependent on qualifications/experience. Woodwell offers a generous benefits package and work life balance.

Location: Falmouth, Massachusetts (The candidate is expected to work on-site. This is not a remote position.)

Application Instructions: To apply, please send your cover letter addressing your experience and qualifications in relation to the responsibilities of this position, curriculum vitae, and contact information for three references as a single PDF to our careers portal. Incomplete applications will not be reviewed. Please type SRA23 on all correspondence.

Please visit Woodwell's website to learn more about Woodwells work.

Located on a 10-acre campus near the village of Woods Hole, the Woodwell Climate Research Center (Woodwell) is a private, non-profit research center. Woodwell is a leading source of climate science that drives the urgent action needed to solve climate change. Woodwell has 100+ staff members and is excited to welcome new employees to this work.

Woodwell is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Woodwell is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

Diversity, Equity and Inclusion at Woodwell


Climate change is the greatest challenge of our lifetimes. Woodwell Climate Research Center (Woodwell) understands that the climate crisisfrom causes to consequencesis inextricably linked with persistent social injustice. Effectively addressing either requires addressing both. The climate crisis demands that we bring to bear all of the knowledge, expertise, innovation, and creativity that we can collectively muster, and those who have been marginalized and disproportionately impacted must be heard.

The work Woodwell doesthe questions we ask, the ways we seek answers, and the strategies we put forwardis stronger when shaped by a diversity of knowledge, perspectives, and experiences. We strive to welcome, respect, and amplify differing voices. We value individuals as they are, with all their differences in race, age, ethnicity, gender identity, sexual orientation, religious beliefs, language, and mental and physical abilities.

Woodwell acknowledges that our organization, and the scientific community more broadly, have a long way to go in living up to these ideals. We approach the work of improving our organization with the same ambition and commitment to systemic change that we bring to addressing climate change.

We will inevitably make mistakes, but we will continue to listen, learn, and do this critical work. We understand that this work requires an ongoing commitment from each and every one of us. We are actively engaged in building and sustaining an equitable and inclusive culture within our organization, and in fostering greater diversity in climate science.


Posted: 2023-01-04 Expires: 2023-02-05

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Sponsored Research Administrator

Woodwell Climate Research Center
Falmouth, MA 02540

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