29 days old

Special Services Coordinator

Dartmouth College
Hanover, NH 03755
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  • Job Code
    117276573


Dartmouth College



Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.

Position Information

Position Title
Special Services Coordinator

Department
Financial Operations & Administration

Position Number
0059201

Position Purpose

To provide a range of high-volume photocopying, printing, and mail service functions for the Tuck community, in a fast-paced, and deadline-driven environment, while maintaining a customer service focus.



SEIU Level
F

FLSA
Non-Exempt

Employment Category
Regular Part Time

Department Contact for Cover Letter
Heather Schwamb

Special Instructions to Applicants

32 hours per week (Monday, Tuesday, Thursday, and Friday). Full-time for 10 months of the year, excluding July and December, and available for on-call work in July and December.

UNION POSITIONS ARE AVAILABLE TO SEIU UNION MEMBERS ONLY DURING THE FIRST WEEK OF POSTING . AFTER ONE WEEK OF POSTING , IF THE POSITION HAS NOT BEEN FILLED INTERNALLY , IT IS OPEN TO THE GENERAL PUBLIC AND OTHER MEMBERS OF THE DARTMOUTH COMMUNITY .

OPEN TO UNION MEMBERS ONLY FROM (01/20/20) THROUGH (01/26/20).

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.



Key Accountabilities

Key Accountabilities

Photocopy/Print Services
*Uses a web-based system to manage and track service requests (photocopies, supplies, photocopier repairs).
*Performs printing services, including photocopying, scanning, collating, poster-making, and binding for course materials, mailings, and departmental materials.
*Operates photocopiers of high-level technological sophistication.
*Determines appropriate specifications to ensure high quality and accuracy of completed product.
*Works closely with support staff, administrators, and faculty to finalize production, compilation and distribution of printed materials.
*Coordinates the printing of confidential materials to meet deadlines.

Mail Services
*Sorts and distributes daily incoming mail and packages from various couriers to faculty, staff, and students; acts as liaison with delivery personnel and provides information as needed.
*Ensures confidential, legal, and perishable mail items are retrieved by the recipient in a timely manner.
*Maintains faculty/staff and student mail rooms and copy and supply areas to ensure safety and security.
*Keeps comprehensively informed of current mailing procedures and postage information; answers inquiries about mail carrier options.
*Records and monitors package receipt and retrieval to ensure timely distribution.
*Collects address information from a variety of databases and provides student mail forwarding during the summer and up to one year for alumni.
*Assists staff in preparation of large mailings by ensuring availability of necessary mailing supplies.

Miscellaneous
*Provides comprehensive customer service to faculty, staff, and students; addresses inquiries, offers direction and information.
*Maintains inventory of office supplies, recognizing needs and replenishing in advance; uses online ordering system, and distributes orders as needed.
*Assists support staff with various administrative tasks; distributing and preparing confidential course materials.
*Troubleshoots malfunctions and maintains multiple photocopiers; acts as direct contact with vendor technicians.
*Takes part in new hire orientations by providing training on the use of copier equipment, mail processing, and service requests.

-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned

PI117276573

<br/><br/><b>Dartmouth College</b><br/><br/><br/><br/>Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.<br/><br/><b>Position Information</b><br/><br/><b>Position Title</b><br/>Special Services Coordinator<br/><br/><b>Department</b><br/>Financial Operations & Administration<br/><br/><b>Position Number</b><br/>0059201<br/><br/><b>Position Purpose</b><br/><p>To provide a range of high-volume photocopying, printing, and mail service functions for the Tuck community, in a fast-paced, and deadline-driven environment, while maintaining a customer service focus.</p><br/><br/><b>SEIU Level</b><br/>F<br/><br/><b>FLSA</b><br/>Non-Exempt<br/><br/><b>Employment Category</b><br/>Regular Part Time<br/><br/><b>Department Contact for Cover Letter</b><br/>Heather Schwamb<br/><br/><b>Special Instructions to Applicants</b><br/><p>32 hours per week (Monday, Tuesday, Thursday, and Friday). Full-time for 10 months of the year, excluding July and December, and available for on-call work in July and December.</p> <p> UNION POSITIONS ARE AVAILABLE TO SEIU UNION MEMBERS ONLY DURING THE FIRST WEEK OF POSTING . AFTER ONE WEEK OF POSTING , IF THE POSITION HAS NOT BEEN FILLED INTERNALLY , IT IS OPEN TO THE GENERAL PUBLIC AND OTHER MEMBERS OF THE DARTMOUTH COMMUNITY .</p> <p> OPEN TO UNION MEMBERS ONLY FROM (01/20/20) THROUGH (01/26/20).</p> <p>Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.</p><br/><br/><b>Key Accountabilities</b><br/><p></p> <tr> <th>Key Accountabilities</th> <td><p>Photocopy/Print Services <br> *Uses a web-based system to manage and track service requests (photocopies, supplies, photocopier repairs). <br> *Performs printing services, including photocopying, scanning, collating, poster-making, and binding for course materials, mailings, and departmental materials. <br> *Operates photocopiers of high-level technological sophistication. <br> *Determines appropriate specifications to ensure high quality and accuracy of completed product. <br> *Works closely with support staff, administrators, and faculty to finalize production, compilation and distribution of printed materials. <br> *Coordinates the printing of confidential materials to meet deadlines.</p> <p>Mail Services <br> *Sorts and distributes daily incoming mail and packages from various couriers to faculty, staff, and students; acts as liaison with delivery personnel and provides information as needed. <br> *Ensures confidential, legal, and perishable mail items are retrieved by the recipient in a timely manner. <br> *Maintains faculty/staff and student mail rooms and copy and supply areas to ensure safety and security. <br> *Keeps comprehensively informed of current mailing procedures and postage information; answers inquiries about mail carrier options. <br> *Records and monitors package receipt and retrieval to ensure timely distribution. <br> *Collects address information from a variety of databases and provides student mail forwarding during the summer and up to one year for alumni. <br> *Assists staff in preparation of large mailings by ensuring availability of necessary mailing supplies.</p> <p>Miscellaneous <br> *Provides comprehensive customer service to faculty, staff, and students; addresses inquiries, offers direction and information. <br> *Maintains inventory of office supplies, recognizing needs and replenishing in advance; uses online ordering system, and distributes orders as needed. <br> *Assists support staff with various administrative tasks; distributing and preparing confidential course materials. <br> *Troubleshoots malfunctions and maintains multiple photocopiers; acts as direct contact with vendor technicians. <br> *Takes part in new hire orientations by providing training on the use of copier equipment, mail processing, and service requests.</p></td> </tr> <tr> <th>--</th> <td>Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.</td> </tr> <tr> <th>--</th> <td>Performs other duties as assigned</td> </tr> <img src="https://analytics.click2apply.net/v/JByapMfKBJJncPJVf2gBR"> <p>PI117276573</p>
Posted: 2020-01-20 Expires: 2020-02-21

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Special Services Coordinator

Dartmouth College
Hanover, NH 03755

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