17 days old

Staff Accountant - Grants Expense Management

Woodwell Climate Research Center
Falmouth, MA 02540
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DESCRIPTION: We seek a Senior Staff Accountant - Grants Expense Management. This role encompasses a unique blend of responsibilities, including: grants accounting, monthly/quarterly reconciliations, internal reporting, accounts payable management, and monitoring Woodwell Climate's compliance with award-specific rules and regulations. This position is an important role managing the gateway for the performance and compliance of Woodwells diverse grant portfolio.


  • Grant expense monitoring:
    1. Manage accounts payable and corporate credit card expenses for government and foundation grants within Sage Intacct grant management software.
    2. Invoice relevant agencies/institutions and prepare government drawdown requests.
    3. Track cash receipt summaries and follow-up on outstanding invoices and grant receipts, as needed.
    4. Manage payments for subawards: track invoices, ensure that requests are within the guidelines of existing agreements, and coordinate contract renewals/extensions.
    5. Manage payments for consultants: track invoices, ensure that requests are within the guidelines of existing agreements, and coordinate contract renewals/extensions.
  • Monthly accounting:
    1. Prepare and post monthly journal entries as needed.
    2. Reconcile various accounts as needed.
    3. Prepare monthly project closing journal entries
  • Other:
    1. Assist in preparation for annual Center and NICRA audits and Center tax returns.
    2. Provide financial analysis support for special projects, as needed.
    3. Maintain fixed asset ledger and related asset transactions or tasks.

Qualifications and Experience:

  • Ability to work independently, with a high degree of organization.
  • Maintain congenial, professional, and confidential relationships with the entire staff and external contacts.
  • Bachelors degree in accounting or finance
  • Minimum 3 years experience in non-profit/fund accounting, in particular Foundation and US Government grants and contracts under OMB Uniform Guidance
  • Working knowledge of internal controls in a non-profit environment
  • Strong computer skills including proficiency in Excel, familiarity with non-profit accounting software, strong attention to detail
  • Knowledge of internal grant management accounting software such as Sage Intacct is preferred but not required to be considered for this position

Application review will begin January 12th, 2022 and applications will be accepted after that date.

Desired Start Date: Immediate

Classification and Compensation: This is a full-time, salaried, exempt position. The salary range is $65,000 to $80,000 based on experience. Woodwell offers a very generous benefits package.

Location: Falmouth, Massachusetts. Some remote work will be considered.

Please visit Woodwell's website for more information.

Application Instructions: To apply, please send your cover letter addressing your experience and qualifications in relation to the responsibilities of this position, curriculum vitae, and contact information for three references as a single PDF to our careers portal. Incomplete applications will not be reviewed. Please use Accountant on all correspondence.

Located on a 10-acre campus near the village of Woods Hole, Woodwell Climate Research Center is a private, non-profit research center. Woodwell is a leading source of climate science that drives the urgent action needed to solve climate change. Woodwell has 80+ staff members, and is excited to welcome new employees to this work.

Woodwell Climate Research Center is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Woodwell is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

Diversity, Equity and Inclusion at Woodwell


Climate change is the greatest challenge of our lifetimes. Woodwell Climate Research Center (Woodwell) understands that the climate crisisfrom causes to consequencesis inextricably linked with persistent social injustice. Effectively addressing either requires addressing both. The climate crisis demands that we bring to bear all of the knowledge, expertise, innovation, and creativity that we can collectively muster, and those who have been marginalized and disproportionately impacted must be heard.

The work Woodwell doesthe questions we ask, the ways we seek answers, and the strategies we put forwardis stronger when shaped by a diversity of knowledge, perspectives, and experiences. We strive to welcome, respect, and amplify differing voices. We value individuals as they are, with all their differences in race, age, ethnicity, gender identity, sexual orientation, religious beliefs, language, and mental and physical abilities.

Woodwell acknowledges that our organization, and the scientific community more broadly, have a long way to go in living up to these ideals. We approach the work of improving our organization with the same ambition and commitment to systemic change that we bring to addressing climate change.

We will inevitably make mistakes, but we will continue to listen, learn, and do this critical work. We understand that this work requires an ongoing commitment from each and every one of us. We are actively engaged in building and sustaining an equitable and inclusive culture within our organization, and in fostering greater diversity in climate science.


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Posted: 2022-01-05 Expires: 2022-02-06

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Staff Accountant - Grants Expense Management

Woodwell Climate Research Center
Falmouth, MA 02540

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