16 days old

Senior Administrative Assistant

Sacramento, California 95816
Apply Now
Apply on the Company Site
  • Job Type
    Employee
  • Job Status
    Full Time

Senior Administrative Assistant

 

 

SALARY: $65,460.00 - $91,680.00 Annually

DEPARTMENT: Engineering & Construction

OPENING DATE: 01/04/22

CLOSING DATE: 01/17/22 11:59 PM

RECRUITMENT TYPE: Internal/External

DESCRIPTION:

 

http://www.sacrt.com/Career/

 

TYPING CERTIFICATE IS REQUIRED TO BE SUBMITTED AT THE TIME OF APPLICATION.


This classification reports directly to an Executive Management Team member for the purpose of providing a variety of complex administrative support tasks to division specific functions.  This is accomplished by researching and reviewing policies, coordinating and gathering information and drafting responses; typing, printing and distributing division correspondence, tracking and recording information and preparing various reports; answering and screening calls; preparing meeting and agenda materials; maintaining office supplies and inventories; administering procurement activities; making travel arrangements; creating and proofing documents; routing mail and maintaining payroll and employee records. Other duties may include scheduling and coordinating meetings and events; completing records retention activities and participating in the budget process.
 

EXAMPLES OF DUTIES:

  • Provides complex administrative support to the assigned division by reviewing information, including summarization, analysis, interpretation and re-presentation; preparing letters, memos and reports on various subjects; reviewing outgoing documents for accuracy and completeness; preparing, editing and reviewing data for documents, proposals, bids and purchase orders; processing documents and ordering and maintaining office supplies.
  • Provides receptionist support to the assigned division by receiving and screening telephone inquiries and visitors, responding to questions and providing information, receiving complaints and routing them to the appropriate person, and taking and delivering messages.
  • Inputs budget information for the division; reviews the division financial statements and notifies the supervisor of potential operating budget overruns; prepares and submits operating budget funds transfer requests; receives and processes invoices; and researches and resolves billing errors; Coordinates the department budget by providing the recommendations for budget projections, entering budget projections in the District budget program, reviewing the monthly department/division budget an expenditures and reporting information.  Preparing budget adjustments (transfers) as necessary, and creating check requests, requisitions and purchase orders for vendor payments.  Position has administrative budget responsibility which will include analysis of activity, research associated with line-item reconciliation, as well as the responsibility for insuring that all expenses are supportable and allowable.  Overall budget accountability is maintained at the Department/Division level, or as appropriate.
  • Coordinates the preparation and submission of regularly scheduled information such as payroll, budgets, requisitions, purchase orders, and grant applications; prepares recommendations for policy and procedure changes; assists or coordinates special projects; coordinates, prioritizes and assigns duties and tasks to staff; monitors work assignments; provides administrative procedures; recommends training and development of staff and prepares performance evaluations.
  • Organizes and schedules meetings by completing agenda packets, posting notices and advertisements, recording official minutes, and preparing meeting rooms; makes travel arrangements and prepares registration materials for conferences.

 

Requirements

MINIMUM QUALIFICATIONS:

A combination of education and/or experience that provides the required knowledge, skills and abilities to perform the essential functions of the position. SacRT reserves the right to determine the equivalences of education and experience.

Education: Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six (6) months/one (1) year of advanced study or training past the high school equivalency in administrative support and/or office management.  Accredited community college, vocational, business, technical or correspondence schools are likely sources.  Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

Experience: A minimum of three (3) years of higher-level office or administrative support experience providing support to upper management level positions.

Certification & Other Requirements: Typing Certificate verifying minimum typing speed of 60 net words per minute.

Applicants must have the ability to type accurately at a net rate of 60 words per minute. At time of application, applicants must submit typing certificate, less than two (2) years old (dated between January 4, 2020 and January 17, 2022), and MUST include: (1) A statement that it was a 5-minute timed test; (2) Total gross words per minute and number of errors; (3) Date the typing test was administered; and (4) Name of instructor or certifying official administering the test. Online typing tests and certificates will not be accepted.


FILING INSTRUCTIONS/SUPPLEMENTAL INFORMATION:


The minimum qualifications as stated on this job announcement represent only the basic requirements of the position. Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in other examination segments of the selection process. An employment application is required for this position. Applications, job announcements, and copies of the complete job description are available at our website at www.sacrt.com.

Completed employment application and typing certificate, as outlined above, must be submitted online no later than Monday, January 17, 2022, at 11:59 p.m. SacRT will not process incomplete applications. Resumes are not accepted in lieu of an application but may be included with the application. For more information on benefits, a summary sheet is available from the Human Resources Department. The Human Resources Department will make reasonable efforts in the recruitment process to accommodate candidates with disabilities. For more information, contact the Human Resources Department at (916) 556-0298.

SacRT has a stand alone pension plan which is not part of, nor does it have reciprocity with CalPERS.

SacRT is an Equal Opportunity and Affirmative Action EOE/AA Employer - Minorities/Women/Disabled/Veterans.

This position falls under Management and Confidential Employee Group (MCEG).

Posted: 2022-01-05 Expires: 2022-02-04

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Senior Administrative Assistant

Sacramento Regional Transit District
Sacramento, California 95816

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast