ACADIA Pharmaceuticals

ACADIA Pharmaceuticals is an Equal Employment Opportunity/Affirmative Action Employer: Minority/Female/Disability/Veterans/Sexual Orientation and Gender Identity

Position Summary:

Responsible for overall front office activities, including the reception area, mail, and facility operations. Receives and directs visitors and operates company main line phone (ONSIP). Provides administrative, clerical and general office support for the Company.

Primary Duties & Responsibilities:

• Receives and directs visitors, candidates, vendors, etc. to appropriate location and host employee.
• Prepares security badges to visitors, issue temporary access cards/fobs; maintains Visitor Log per in compliance with Security measures.
• Receives and directs incoming calls during normal business hours, triage and log inbound call center calls.
• Performs end of day administrative duties to prepare for each new work day and closes out activities appropriately.
• Maintains postage equipment and supplies. Prepares and sort all incoming mail. Posts outgoing mail and prepares Federal Express shipments.
• Receives and distributes FedEx and other deliveries.
• Coordinates gym waivers and security forms for gym and company access
• Provides administrative support throughout the company including, but not limited to, ordering business cards, filing, creating project folders and binders, processing P.O.s, Amex reconciliation and performing data entry.
• Coordinates Concierge Services activity, including liaising with vendors and employees to ensure appropriate communication and security.
• Assists in coordinating employee activities within allotted budgets.
• Interfaces with building contractors and service providers as needed to maintain office operations
• Maintains and updates Receptionist manual.
• Other duties as assigned

Education and Experience:

• High School Diploma and 2+ years front desk and office/clerical experience and skills including:
• Solid PC skills including Microsoft Outlook, Word and Excel.
• Experience handling multiple tasks while managing active reception desk.
• Ability to interact with all levels of employees within the company and to serve as company representative, using appropriate judgment to answer inquiries and refer callers/visitors to appropriate resources.
• Exceptional verbal communication skills and strong written communication skills required.
• Great Plains systems experience helpful.

Scope:

Applies acquired job skills and company policies and procedures to complete assigned tasks. Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. Normally follows established procedures on routine work; requires instructions only on new assignments.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment. Employee must occasionally lift and/or move up to 15 pounds.

PI115888826

<b>ACADIA Pharmaceuticals</b><br/><br/>ACADIA Pharmaceuticals is an Equal Employment Opportunity/Affirmative Action Employer: Minority/Female/Disability/Veterans/Sexual Orientation and Gender Identity</em><br/><br/><p><strong><u>Position Summary:</u></strong></p> <p>Responsible for overall front office activities, including the reception area, mail, and facility operations. Receives and directs visitors and operates company main line phone (ONSIP). Provides administrative, clerical and general office support for the Company. </p> <p><strong><u>Primary Duties & Responsibilities:</u></strong></p> <ul> <li>Receives and directs visitors, candidates, vendors, etc. to appropriate location and host employee.</li> <li>Prepares security badges to visitors, issue temporary access cards/fobs; maintains Visitor Log per in compliance with Security measures.</li> <li>Receives and directs incoming calls during normal business hours, triage and log inbound call center calls.</li> <li>Performs end of day administrative duties to prepare for each new work day and closes out activities appropriately.</li> <li>Maintains postage equipment and supplies. Prepares and sort all incoming mail. Posts outgoing mail and prepares Federal Express shipments.</li> <li>Receives and distributes FedEx and other deliveries.</li> <li>Coordinates gym waivers and security forms for gym and company access</li> <li>Provides administrative support throughout the company including, but not limited to, ordering business cards, filing, creating project folders and binders, processing P.O.s, Amex reconciliation and performing data entry.</li> <li>Coordinates Concierge Services activity, including liaising with vendors and employees to ensure appropriate communication and security.</li> <li>Assists in coordinating employee activities within allotted budgets.</li> <li>Interfaces with building contractors and service providers as needed to maintain office operations</li> <li>Maintains and updates Receptionist manual.</li> <li>Other duties as assigned</li> </ul> <p><strong><u>Education and Experience:</u></strong></p> <ul> <li>High School Diploma and 2+ years front desk and office/clerical experience and skills including:</li> <li>Solid PC skills including Microsoft Outlook, Word and Excel.</li> <li>Experience handling multiple tasks while managing active reception desk.</li> <li>Ability to interact with all levels of employees within the company and to serve as company representative, using appropriate judgment to answer inquiries and refer callers/visitors to appropriate resources.</li> <li>Exceptional verbal communication skills and strong written communication skills required.</li> <li>Great Plains systems experience helpful.</li> </ul> <p><strong><u>Scope:</u></strong></p> <p>Applies acquired job skills and company policies and procedures to complete assigned tasks. Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. Normally follows established procedures on routine work; requires instructions only on new assignments.</p> <p><strong><u>Physical Requirements:</u></strong></p> <p>While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment. Employee must occasionally lift and/or move up to 15 pounds.</p> <p><em><span style="font-weight: 400;"><br/></span></em></p> <img src="https://analytics.click2apply.net/v/E5dl2acD7n7OfY5bsX7qA"> <p>PI115888826</p>