14 days old

Project Coordinator, Higher Ed Initiatives & Communications (Hybrid)

Institute of International Education
Washington, DC 20005
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Institute of International Education

IIE is an Equal Opportunity and Affirmative Action Employer of Females/Minorities/Veterans/ Individuals with Disabilities.

Organizational Department:

Schedule: Full Time

Education: Associate Degree

Career Level:

Location: Houston TX - Houston, TX 77027 US
New York NY - New York, NY 10007 US
Washington DC - Washington, DC 20005 US (Primary)

Job Description:

The Project Coordinator supports one or more IIE programs by performing high level administrative, coordinative, and operational work tasks. The position performs work that requires the application of a variety of policies and procedures.

The Institute of International Education ("IIE") has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.

Essential Functions:
Interacts with other team members to arrange and schedule office and team meetings. Duties may include coordinating schedules, preparing meeting materials, setting up computer and A/V equipment, coordinating with IT help teams, note-taking and securing meeting space.
Drafts and prepares standard office correspondence and other written materials/documents. Duties may include proofreading and editing standard office correspondence and other written materials/documents for spelling and grammar; creating summary reports on department/office activities and accomplishments; and copying and organizing documents that are dispersed internally.
Updates and maintains office databases, records and reports. Duties may include creating of reports for external and internal use, disseminating of resource data to team members, and providing research and programmatic support as necessary.
Administers payment requests and invoices. Duties may include processing expense reports, scheduling payments, assisting with the creation of participant budgets, initiating payments to vendors and processing payments made to the office/department.
Assists in coordinating the logistics and technology requirements for meetings and conferences. Duties may include finalizing travel agendas and budgets, preparing meeting materials, including presentations, and coordinating with vendors. May support other internal project tasks as needed.

Job Requirements:

Education and Work Experience:
Requires a Associate's degree and at least two years of related work experience, or combination education and experience.

Knowledge Skills and Abilities:
Good organization skills with high attention to detail.
Ability to work on and prioritize multiple tasks.
Ability to work well under pressure and meet deadlines.
Good written and verbal communication skills.
Intermediate knowledge of Microsoft Office Suites.

To help promote and ensure the safety of our employees and those we work with, we require all employees to be fully vaccinated against COVID-19. Employees that have a qualifying medical condition that contraindicates a COVID-19 vaccination, or who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation. State and local guidelines apply.

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Travel: Less than 10%


Posted: 2022-09-23 Expires: 2022-10-25

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Project Coordinator, Higher Ed Initiatives & Communications (Hybrid)

Institute of International Education
Washington, DC 20005

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