1+ months

Program Coordinator, Transfer & Transitions, College Excellence Program

The Aspen Institute
Washington, DC 20037
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The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

The College Excellence Program (CEP) aims to identify and replicate practices and policies that significantly improve college student outcomes. Through the Aspen Prize for Community College Excellence, the Aspen Presidential Fellowship for Community College Excellence, the American Talent Initiative, and other highly visible national projects, the College Excellence Program works to improve colleges' capacity to achieve high levels of success for all students, and to eliminate disparities in postsecondary attainment and social mobility for students from low-income backgrounds and historically marginalized and underserved groups. Our work focuses on improving higher education in four areas: ensuring high-quality learning, increasing completion rates, improving post-completion success in community college transfer or the workforce, and achieving equity in outcomes across all domains. Learn more about our work at https://highered.aspeninstitute.org/

The College Excellence Program staff is a diverse team of driven and energetic professionals who share a commitment to increasing access to and success in higher education. We are motivated by the power of education to change lives, and we work hard to have a measurable impact while also pushing ourselves to learn constantly, collaborate and innovate, and take joy from our work. The Aspen Institute's DC headquarters provides a vibrant setting to pursue these goals. We benefit from a rich array of expert panels, discussion groups, and lectures throughout the year.

The Program Coordinator Role

CEP has an immediate opening for a program coordinator to provide administrative, communications, and logistical support for the community college transfer and transitions team and the American Talent Initiative team. The community college transfer and transitions team supports leaders of community colleges and four-year institutions in improving transfer student outcomes through research, convenings, and curricular resources. The American Talent Initiative works with four-year colleges and universities with high graduation rates to expand access and opportunity for students from low- and moderate-income backgrounds. This program coordinator position will support specific aspects of administrative and organizational work for both teams. You can find out more about the work at: https://highered.aspeninstitute.org/community-college-transfer/ and https://highered.aspeninstitute.org/american-talent-initiative/.

Successful CEP program coordinators are curious, eager to learn and solve problems, and driven by making an impact through their work. They understand connections between their individual tasks and project goals and are able to prioritize their work effectively. They approach both large and small tasks with enthusiasm. CEP's program coordinators grow professionally by gaining skills in a range of functions while engaging in extensive learning about student success, institutional transformation, program design, evaluation, and strategic communication.

The ideal candidate for this position has a strong commitment to improving postsecondary outcomes, particularly for students served by community colleges. They possess a learning orientation and proactively work to meet program objectives. CEP will assess evidence of candidates' ability to maintain composure and a positive attitude in a very fast-paced work setting, handle multiple competing priorities, pay attention to detail, and work autonomously and collaboratively across project teams.

Candidates must have exemplary organizational and problem-solving skills, exhibit comfort interacting with internal and external audiences, and exercise sound judgment about advancing project priorities. They must write clearly and communicate proactively and professionally at all times, including with college presidents and other senior executives.

Essential Duties and Responsibilities

The transfer and transitions program coordinator will work closely with project teams to support an array of programmatic and administrative functions integral to CEP's mission and raise the bar for the quality and impact of our work. Specifically, the Program Coordinator will:

Support Event Management and Logistics:

  • Manage administrative processes and provide logistical support to ensure smooth execution of online and in-person convenings, high-quality presentations, and other events. Duties will include, but are not limited to:

    • Coordinating scheduling, communication, and event logistics with internal and external partners

    • Recruiting and managing team members and volunteers to help during the event

    • Managing vendors to ensure timely and accurate booking for needs of the event

    • Support facilitation of online and in-person events

  • Prepare & disseminate materials and correspondence before and after the execution of programmatic events & meetings.

  • Manage event reimbursement and honoraria processes.

Support Program Administration:

  • Coordinate with a wide variety of stakeholders, including internal and external project partners, vendors, and community college practitioners and leaders

    • Assist in regular communication to different constituencies via email, mailings, and other means.

    • Schedule phone calls and in-person meetings with senior executives from institutions and external partners.

  • Help build and maintain strong, active networks of higher education leaders connected to CEP's work.

    • Develop and maintain various contact databases and trackers to evaluate engagement.

  • Contribute to the production and editing of materials, including research briefs, slide decks, website materials, and other communications documents.

  • Record meeting notes and synthesize key takeaways.

  • Assist program staff with budget & contract maintenance.

  • Contribute to communications and knowledge-sharing efforts, including through social media, and inventories of successes in the field

Desired Knowledge, Education, and Experience

  • 1-3 years of professional experience in education, leadership development, or a related field

  • Demonstrated excellence in writing and ability to synthesize information, manage and analyze data and derive insights

  • Ability to engage with multiple stakeholders in a professional environment

  • Ability to work under pressure and tight deadlines in a fast-paced environment

  • Proficiency with Google Suite and Microsoft Office Suite, including strong PowerPoint skills, preferred

  • Ability to deliver on grant-supported projects and follow project plans and timelines

  • Strong interest in student success and equity in higher education

  • Ability to attend and support events requiring up to 10% travel

  • The position is preferably located in the Washington, D.C. area

  • Former community college transfer students and candidates with previous community college experience are encouraged to apply

What it's like to work with CEP

More information about our hiring practices: https://highered.aspeninstitute.org/how-we-hire/

  1. Systems change: We are working to change the field of higher education by conducting research, translating the research into curriculum, reports, and other products, and delivering this content in multiple ways to a variety of audiences.

  2. Entrepreneurial approach: We pride ourselves on being entrepreneurial so that our work can reflect the changing nature of the field, and we can nimbly respond to trends and funding opportunities. People who are comfortable with ambiguity and are excited by seeing progress in the field typically do well at CEP.

  3. Team culture: Our team is top-notch, and we treat people well. Our team members are dedicated to seeing meaningful change in higher education and are smart, collaborative, and do what it takes to get the job done. We are committed to the growth and development of our team members, and we deeply value diversity in our team to enrich our work and enable us to develop creative, inclusive strategies aligned to the needs of the diverse colleges and leaders we support.

To learn more about how we hire at CEP the generous health, retirement, and other benefits offered by the Aspen Institute, please visit our website.

To Apply:

All interested applicants must submit the following:

  • A cover letter. Please upload a cover letter that answers the following questions:

  1. Why does the mission of the College Excellence Program appeal to you?

  2. What specific experiences or skills do you possess that address the needs of this position?

  3. What would you hope to learn from this position that would advance you in your career?

Applications without a cover letter will not be considered.

  • Resume/CV

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

Candidate must have the ability to work under pressure and handle stress. Candidate must also have the ability to meet the regular attendance policy of the Aspen Institute.


Posted: 2021-05-13 Expires: 2021-06-14

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Program Coordinator, Transfer & Transitions, College Excellence Program

The Aspen Institute
Washington, DC 20037

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