Vitamin Angels

Position Description

Position: Program Coordinator

Employer: The Vitamin Angel Alliance, Inc. (VA)

Location: This person can work from our corporate headquarters in Goleta, CA (Preferred) or remotely from anywhere in the US

Vitamin Angels is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We are a dedicated group of individuals who aim to foster a supportive environment where everyone can contribute, thrive, and grow.

Role or Purpose of Position

Vitamin Angels (VA) is a public health nonprofit working to improve nutrition and health outcomes in low-resource settings worldwide. We strengthen, extend, and amplify the impact of our partner organizations working to reach the most nutritionally vulnerable groups pregnant women, infants, and children who are underserved by existing systems. We do this by delivering evidence-based interventions and offering technical assistance, including ongoing monitoring and evaluation, to ensure program quality, scale, and impact. Vitamin Angels works with over 2,000 local organizations, including governments, to reach more than 70 million women and children in 70 countries annually.

The Program Coordinator is a member of the Program Division and primarily supports the Program Management Unit. S/he supports grant management and grantee relations for VA's program partners. The Program Coordinator works closely with Program Officers to provide administrative assistance in processing grant applications and reports, supporting program partners with application and reporting processes, and assisting the Program Management Unit with special projects or initiatives.

Major Duties and Responsibilities

1. Provide administrative assistance to Program Management Unit

• Follow standard operating procedures related to grant management to:
  • Assess program partner eligibility
  • Collect and process applications, reporting forms, and requests for educational materials
• Assist with processing contracts and submitting invoices for payment
• Take meeting minutes during divisional and country team meetings
• Help create and reinforce systems and processes for grant management through a cloud-based relationship management software (Salesforce)
• Capable of assuming Program Officer responsibilities in an as-needed basis for staff during time away from the office (travel, vacation, parental leaves, etc.)

1. Support and foster relationships with program partners

• Manage email inquiries and serve as first point of contact for prospective partners
• Provide administrative support to current program partners
• Conduct data entry and maintain integrity of VA's online database to ensure details are current

1. Assist with discrete program initiatives and projects
   • Conduct outreach to identify potential program partners able to reach underserved populations
   • Support, as needed, initiatives that require additional coordination and planning

The Program Coordinator applies expertise in all aspects of program coordination and support while working to promote, exemplify and further the mission[1], values, and culture of VA.

Level of Decision-Making

Within the bounds of VA's mission, values and policies, and sound professional practices, the Program Coordinator is free to manage their activities in whatever way will best serve VA clients, partners and employees. Specific authorities associated with this position and their implementation procedures will be determined in conjunction with the Senior Program Manager.

Organizational Relationships

VA operates under a collaborative, matrix management model. The Program Coordinator establishes their own daily work priorities and ensures that all responsibilities are conducted consistent with accepted best practices, sound professional judgment and within established schedule and budget.

Reports to: Senior Program Manager, Tactical Team Lead

Team: Programs

Primary working relationships:

Program Officers

Logistics Coordinator

VA program partners

Vendors

Travel required: No

Knowledge, Skills and Abilities (Required and Desired)

Required:

• B.A./B.Sc degree in Public Health, International Development, Global Studies, or a related field from an accredited university
• Demonstrated ability to work cross-culturally and support globally diverse teams,
• Computer literacy (Microsoft Office suite, Salesforce),
• Superior organizational skills and attention to detail,
• Superior written and oral communications skills,
• Superior interpersonal skills,
• Ability to manage multiple projects simultaneously and handle competing priorities
• Ability to manage stress, including but not limited to stress resulting from local travel, large crowds, open spaces, shared office space, and daily activities.
• Ability to remain seated for extended periods of time, including but not limited to prolonged air travel, and general job assignments perform at a desk.

Highly desirable:

• Fluency in Spanish
• Experience performing program administration with an international non-profit organization,
• Experience working among underserved communities,
• Command of the essential elements of public health programming,
• Understanding of the role of nutrition in public health programming

Challenges of the Position

The special challenges for the Program Coordinator are multi-fold. This person must: i) function effectively in an organization under continuing transformation and growth, ii) recognize and thrive in a non-profit organization driven by an unusual primary revenue generation model cause marketing promotions in association with retail products and Corporate Social Responsibility programs, iii) be comfortable with an organization that seeks to apply, as feasible, market and business oriented solutions to its non-profit work, iv) function within a working environment that self-initiative and collaboration among many team members both internal and external to VA, and v) possess an ability to work effectively/efficiently and thrive in an environment in which many VA team members both internal and external to the Program Division are situated in multiple time zones and accessible only by phone, email, or videoconferencing software.

Resumes will be accepted until May 20, 2022, or until a qualified applicant is identified.

Benefits

Comprehensive benefit package includes: Medical, Dental and Vision Care, Life Insurance, 401(k), Paid Time Off, Holidays, Wellness Program and more.

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