28 days old

Program Assistant

The Aspen Institute
Washington, DC 20037
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  • Job Code
    134584932

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve the most important challenges facing the United States and the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

The Leadership Division of the Aspen Institute builds off its 70-year history of developing leaders across generations and place to become more effective, values-based leaders. Today, the Division supports the life-long development of leaders through its seminar offerings, youth programs, and the Aspen Global Leadership Network. Weave: The Social Fabric Project operates within the Leadership Division, supporting and learning from grass-roots community leaders and connecting them with Aspen's leadership network.

Weave: The Social Fabric Project was started by columnist David Brooks and the Aspen Institute in May of 2018 to counter a culture of hyper-individualism in the US that has left Americans divided, isolated and unhappy. This crisis of connection and decline in social trust has led to rising rates of addiction and suicide, persistent inequality and discrimination, and gridlocked politics.?

Yet in every community, some people have chosen to weave the social fabric by investing in relationships, making commitments to others and creating connection. These Weavers are all different. Some work at a suicide hotline, a mentoring program or in schools. Others run a coffee shop where everybody feels at home. Still others just gather neighbors to talk or stop to listen when they see someone distraught. They lead with love, creating countercultural islands where connection and community are more important than ego and self. You will find their stories at WeAreWeavers.org.

Weave's vision is to create a nation of Weavers brimming with deep, healthy connections, where mutual trust and affection is the standard, equity is implicit, and all people find joy and meaning in daily life. We strengthen Weavers by providing them access to resources, opening doors to partnerships, and inspiring new generations of Weavers. We believe cultural change starts within neighborhoods. We work in three ways: 1) We connect and support Weavers; 2) We inspire new generations of Weavers; and 3) We lift up and advance Weavers as leaders in the networks and systems of community change.

Basic Function
Weave's Program Assistant works across each of Weave's strategic priorities to ensure the operational efficiency and relational focus of the Weave team. This role serves as the primary contact for all inquiries to Weave, offering a warm response to emails, social media, community hub posts, and website correspondence. The Program Assistant will work with Weave team members to coordinate speaking engagements, manage relationships with Weave's supporters, and support logistics for Weave events.

The Assistant must be highly organized with an ability to monitor and manage multiple moving workstreams to accomplish project success. The Program Assistant is also a skilled communicator and will write correspondence to Weavers and Weave supporters along with content for Weave's website and social media. The ideal candidate has passion for Weave's mission, enjoys organizing effective systems, and is at ease getting to know new people of all backgrounds.

The essential duties and responsibilities include:

Correspondence and Scheduling:

  • Manage scheduling for Executive Director and Program Chair, coordinating with other staff to deconflict meetings as needed
  • Coordinate with Executive Director to schedule team-wide events, meetings, and celebrations
  • Produce weekly itinerary with other scheduling staff for Program Chair, including all events, meetings and travel
  • Work with Executive Director to support donor stewardship by providing timely thank you notes and other correspondence to all donors
  • Coordinate with event hosts to arrange logistics for Program Chair and Executive Director's speaking engagements, to include but not limited to duration of remarks, production notes, greeter information, and vehicle transportation
  • Coordinate team travel arrangements for in person events and engagements

Weaver Engagement and Relationship Building:

  • Organize and handle timely responses to Weavers via email, website, and social media and share insights to team for potential collaborations and opportunities to better support Weavers
  • Support team in building and maintaining strong relationships with our most engaged Weavers
  • Support team in responding to discussion forum posts and blogs in the online community hub
  • Lead Weaver tracking in Salesforce and amplify opportunities to connect or lift up Weavers (i.e. location specific opportunities or Speakers Bureau asks)

Operations and Administration:

  • Support website management, ensuring regularly updated content and responsiveness to inquiries
  • Provide logistics support for Weave events
  • Process invoices, requests for payment, and expense reports for program leadership
  • Other duties, as needed

Level of Authority

  • Non-supervisory position
  • No budget authority

Travel: Ability to travel to conferences and occasional meetings

Knowledge, Education and Experience

  • Commitment to our vision of a nation brimming with deep, healthy connections, where mutual trust and affection is the standard, equity is implicit, and all people find joy and meaning in daily life.?
  • Commitment to centering diversity, equity, inclusion and belonging in responsibilities and relationships
  • Outgoing, empathetic and able to quickly form warm relationships with people of all backgrounds
  • Demonstrated experience supporting C-suite executives with heavy volume of scheduling, planning and logistics preferred
  • Ability to resolve time-sensitive and highly confidential matters with discretion and diplomacy
  • Strong attention to detail and ability to prioritize under pressure of deadlines
  • Comfort with Microsoft Office Suite, Google Calendar, virtual meeting platforms, and data management software
  • Experience with local community service is preferred

Reporting:

  • Associate Director, Weave: The Social Fabric Project

Key Relationships:

  • Executive Director, Weave: The Social Fabric Project
  • Program Chair, Weave: The Social Fabric Project

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

Candidate must have the ability to work under pressure and handle stress. Candidate must also have the ability to meet the regular attendance policy of the Aspen Institute.





PI134584932

Posted: 2021-04-20 Expires: 2021-05-22

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Program Assistant

The Aspen Institute
Washington, DC 20037

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