15 days old

Part-Time Administrative Assistant II

San Jacinto College
Houston, TX 77049
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  • Job Code
    112616652

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.


Essential Job Functions:
  • Provide administrative support to administrators with regard to ordering supplies and completing leave forms.
  • Interface daily with students, administrators, various departments, visitors, staff, and faculty.
  • Enter Student Data for new, transition and current students involved in Diverse Populations Programs, i.e.; maintain various computer based records/files.
  • Schedule and coordinate multiple meetings and room reservations to include Information Sessions and New Student Orientations, Diverse Student Populations presentation events and meetings. Record and transcribe meeting minutes.
  • Organize and record Purchasing card statements for Director of Diverse Student Populations.
  • Prepare and process requisitions and invoices as needed and Banner entry via several banner programs.
  • Purchase snacks for Diverse Student Populations events/meetings.
  • Coordinates travel arrangements, hotel, and parking reimbursements.
  • Performs general office duties such as: type letters, memos, forms, and reports to include state reporting as required.

Additional Job Functions:
  • Assisting with semester grade checks.
  • Compile and keep up with Men of Honor and Women of Integrity data/reports.
  • Order promotional items for Diverse Student Populations.
  • Order inventory supplies and submit expenses
  • Coordinate facilities, including maintenance requests.
  • Other duties as assigned.



Knowledge, Skills and Abilities:
  • Must project a professional image, have excellent telephone etiquette and communication skills, and be proficient in Microsoft Word, Excel, Banner, and Windows. Must be extremely accurate and have excellent proofreading, grammar and spelling skills. Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment.

Required Education:
  • High School Diploma or equivalent (GED) required.

Preferred Education:
  • Above requirement plus one (1) year of specialized or technical training beyond high school


Required Experience:
  • Two (2) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. Basic skill level in Microsoft Office - Word, Excel & PowerPoint.

Preferred Experience:
  • Above experience including one (1) or more years in a higher education environment


Salary Grade: CLERI

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req1922

Posting Close Date: 8/12/2019

PI112616652

<br/><b>San Jacinto College</b><br/><br/><b>Equal Opportunity Statement:</b> The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.<br/><br/><br> <strong>Essential Job Functions:</strong> <br><ul><li> Provide administrative support to administrators with regard to ordering supplies and completing leave forms. </li><li> Interface daily with students, administrators, various departments, visitors, staff, and faculty. </li><li> Enter Student Data for new, transition and current students involved in Diverse Populations Programs, i.e.; maintain various computer based records/files. </li><li> Schedule and coordinate multiple meetings and room reservations to include Information Sessions and New Student Orientations, Diverse Student Populations presentation events and meetings. Record and transcribe meeting minutes. </li><li> Organize and record Purchasing card statements for Director of Diverse Student Populations. </li><li> Prepare and process requisitions and invoices as needed and Banner entry via several banner programs. </li><li> Purchase snacks for Diverse Student Populations events/meetings. </li><li> Coordinates travel arrangements, hotel, and parking reimbursements. </li><li> Performs general office duties such as: type letters, memos, forms, and reports to include state reporting as required. </li></ul><br><strong>Additional Job Functions:</strong><br><ul><li> Assisting with semester grade checks. </li><li> Compile and keep up with Men of Honor and Women of Integrity data/reports. </li><li> Order promotional items for Diverse Student Populations. </li><li> Order inventory supplies and submit expenses </li><li> Coordinate facilities, including maintenance requests. </li><li> Other duties as assigned. </li></ul><br><br><br> <strong>Knowledge, Skills and Abilities:</strong> <br><ul><li> Must project a professional image, have excellent telephone etiquette and communication skills, and be proficient in Microsoft Word, Excel, Banner, and Windows. Must be extremely accurate and have excellent proofreading, grammar and spelling skills. Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment. </li></ul><br><strong>Required Education:</strong><br><ul><li> High School Diploma or equivalent (GED) required. </li></ul><br><strong>Preferred Education:</strong><br><ul><li> Above requirement plus one (1) year of specialized or technical training beyond high school </li></ul><br><br> <strong>Required Experience:</strong> <br><ul><li> Two (2) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. Basic skill level in Microsoft Office - Word, Excel & PowerPoint. </li></ul><br><strong>Preferred Experience:</strong><br><ul><li> Above experience including one (1) or more years in a higher education environment </li></ul><br><br><b>Salary Grade: </b>CLERI<br><br>Salary is based on the Board-approved salary schedule for the current fiscal year. <a href="http://www.sanjac.edu/san-jacinto-college/salary-schedules" target="_blank"><b>See Salary Schedule</b></a> <br><br><b>Requisition Number:</b> req1922<br><br><b>Posting Close Date:</b> 8/12/2019<br><br> <img src="https://analytics.click2apply.net/v/4eVLRRC48YQkio6zuWWyk"> <p>PI112616652</p>
Posted: 2019-08-07 Expires: 2019-09-08

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Part-Time Administrative Assistant II

San Jacinto College
Houston, TX 77049

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