Port of Corpus Christi Authority

Salary: $45,593.60 - $64,750.40 Annually
Job Type: Full-time
Job Number: 2023-00291
Closing: 5/31/2023 11:59 PM Central
Location: Corpus Christi, TX
Department: Human Resources

Job Summary

Hiring Range: $45,593.60 - $57,928.00/Year D.O.Q.

Port Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! This position, under the general supervision of the Organizational Development Manager, is responsible for supporting a comprehensive employee organizational development program for the Port of Corpus Christi (PCCA).

ESSENTIAL FUNCTIONS

• Provides administrative and general support to Human Resources with professionalism and confidentiality
• Provides support for PCCA's various internship and apprenticeship programs by coordinating communications, logistics, and administrative tasks related to intern recruitment, onboarding, the internship experience, and offboarding
• Schedules regular meetings with community and educational partners pertaining to PCCA internship programs and communicates with them via e-mail and phone as needed
• Coordinates logistics with our community and educational partners in furtherance of our internship and apprenticeship programs
• Posts internship opportunities on our talent management system, as well as other outreach venues such as Handshake and LinkedIn
• Manages the Microsoft Teams Channel for Interns and sends weekly reminders of tasks due for end-of-term internship presentations
• Provides support and logistics for the intern mentoring program
• Facilitates monthly intern check-in meetings and serves as moderator for final intern presentations
• Organizes and maintains electronic files and folders related to organizational development initiatives
• Provides support for PCCA's participation in virtual and in-person career fairs and community outreach events pertaining to recruitment and organizational development
• Coordinates logistics for training activities including venues and equipment, and helps coordinate off-site training activities for employees as needed
• Arranges the booking of trainers and venues for organizational development events
• Communicates course requirements with trainers, program managers, and external suppliers with clearly defined timelines
• Assists in organizing and promoting training opportunities for employees
• Assists with administrative tasks for organizational development events
• Creates promotional and informational materials pertaining to internships and organizational development initiatives
• Uses the learning management system to maintain and organize employee training files and documentation
• Assists with employee training registration processes, course catalog organization, training certificates, certification tracking, and course evaluations as needed
• Assists in making training resources available to department managers and employees
• Supports the Organizational Development Manager in developing and maintaining the Learning Management module in the Talent Management System
• Supports the administration of the talent management system modules (applicant tracking, onboarding, performance management, learning management, succession planning)
• Assists with Educational Assistance Program administration
• Serves as HR Power User in NEOGOV - LEARN to keep track of HR training provided to PCCA employees
• Supports the organizational development program for all PCCA employees by assisting with scheduling and project support
• Assists with the publication of the Organizational Development newsletter and other organizational development publications
• Maintains and updates the yearly Organizational Development calendar
• Maintains and updates the Organizational Development page on the Port's Intranet
• Assists with administrative tasks for employee events
• Assists with maintenance of organizational development metrics
• Creates and supports a friendly professional atmosphere within the HR team and department
• Adheres to PCCA policy, and maintains good employee relations
• Assists the Human Resources department with special projects as directed and performs other duties as assigned
• Drives vehicle as necessary to complete assigned tasks and works required hours to fulfill position objectives
• CPR certified or the ability to become CPR certified within the first year of employment
• Tier (3) status designation

CANDIDATE PROFILE
The preferred candidate for this position should be an organized, thorough, and disciplined individual with a focus on maintaining optimal integrity in support of human resources initiatives. The successful candidate must be professional, dynamic, energetic, and a self-starter with the ability to maintain confidentiality, tact, and diplomacy with solid interpersonal, collaboration, and problem-solving skills. They must possess the following:

EDUCATION & CREDENTIALS

• High school diploma or GED equivalent
• Valid driver's license
• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment

EXPERIENCE

• Minimum of two years of experience in the type of duties outlined above or acceptable equivalent experience
• Previous experience with an applicant tracking system, preferred

JOB KNOWLEDGE

• Ability to maintain confidentiality, utilize mature judgment, be courteous and work efficiently, and set and adjust priorities. Must learn PCCA and human resource functions
• Ability to meet and deal with the public in a professional manner
• Communicate effectively with staff at all levels verbally and in writing
• Ability to prepare clear, concise reports, notes, correspondence, and other written material and to review, revise and edit materials
• Knowledge of administrative office procedures and skills
• Strong organizational skills and attention to detail
• Exemplary customer service, professionalism, and reliability
• Strong teamwork and collaboration skills
• Willingness to learn new skills and a commitment to ongoing learning and development

TECHNICAL SKILLS

• Proficiency in the English language
• Effective business communication skills utilizing correct English including spelling, grammar, and punctuation
• Proficiency in Spanish preferred
• Organizational and time management skills, with attention to detail and creativity in fulfilling job responsibilities
• Ability to handle multiple tasks from inception to completion, handle heavy workloads and work under deadlines
• Ability to perform research, evaluate alternatives and provide recommendations
• Ability to represent the Port effectively and work professionally with PCCA management and staff
• Proficiency in MS Office, including Word, Excel, PowerPoint, Outlook, graphic computer programs, and other related applications
• Ability to understand, interpret, and apply all PCCA policies, promote and adhere to the SEAPORT values, state/federal laws

ESSENTIAL PHYSICAL JOB FUNCTIONS

• Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting, and/or moving up to 20 pounds with or without reasonable accommodation
• Ability to work in a general office environment, and on a work site with exposure to adverse weather conditions, fumes and /or air particulates, working in high precarious places, risk of electrical shock and moving mechanical parts, moderate noise levels and working at heights, ability to wear personnel protective equipment, including hard hat, steel-toed footwear, eye and hearing protection when performing work functions
• Communicating verbally, in writing and over devices such as phones and mobile phones
• Ability to operate mechanical and electrical equipment and light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed

APPLICATION PROCESS
Interested and qualified candidates must apply online at www.portofcc.com on or before May 31st, 2023, 11:59 PM CST.

If you are selected for a position with PCCA, your employment will be contingent upon submission to and successful completion of a drug test and alcohol screening as well as a verification of information and qualifications provided during the selection process.

As part of our dedication to the diversity of our workforce, PCCA is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status.

Our employees enjoy a fabulous benefits package including:

• Competitive salary paid bi-weekly
• Texas County & District Retirement System (TCDRS)
• 457 deferred compensation plans
• Flexible Spending Account
• Low-cost, high quality benefit package including health, dental & vision plan
• Tuition reimbursement
• Passes to local venues, such as the Texas State Aquarium and the USS Lexington Museum
• Paid leave (vacation/sick/bereavement)
• Thirteen paid holidays
• Volunteer Time Off, Wellness Program & Health Club benefit
• Salary commensurate with experience

Click here to view more information about benefits

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