16 days old

Operational Account Payables & Payroll Manager

The Ad Council
Myrtle Point, OR 97458
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Who We Are:

The Ad Council is where creativity and causes converge at scale. We are a national non-profit organization, bringing together the brightest minds in the marketing, media, advertising and tech industries to inspire change around the most critical social issues facing our country. We produce and activate communications campaigns that drive awareness and behavior change, creating a lasting impact on American life. We are behind the iconic social good communications programs featuring Smokey Bear, "Friends Don't Let Friends Drive Drunk" and Love Has No Labels." Our unprecedented efforts around COVID-19 now include the largest communications initiative in U.S. history, It's Up To You, which educates Americans about the COVID-19 vaccines.

Job Summary:

The Ad Council is looking for an Operational Account Payables and Payroll Manager responsible for account payable and payroll functions. This role will manage high volume processing of AP and expense reports, bi-monthly payroll and have a full understanding of the organization's policies for expense reimbursement.

What you'll do:

Duties: Operational Expenses

  • Data entry of all non-campaign vendor bills upon approval by department personnel
  • Review all employee travel and expense reports for compliance with all company travel and expense reimbursement policies
  • Assist the SVP, Controller when processing payment via Check, ACH and submit to authorized bank signers
  • Oversee the Employee advance, Prepaid account reconciling periodically for balance to remain current along with employee T&E reimbursement account.
  • Work with the Director of Financial Reporting to clear and reconcile all non-current outstanding check transactions via the monthly bank reconciliation process.

Duties: Payroll

  • Preparation and submission of computerized semi-monthly payroll utilizing ADP payroll software
  • Obtain New hire checklist form from Talent to set up employee in the payroll system for processing
  • Approve any employee request submitted via ADP regarding their profile for example, Tax withholding, Direct Deposit, and address change
  • Submit 403(b) voluntary withholding file to plan administrator for ACH debit funding
  • Prepare quarterly 941 detail reconciliation.
  • Maintain and open any NEW state jurisdiction when needed.

Duties: Other

  • Act as backup support to Staff Accountant for Daily Cash Deposit reporting.
  • Administer Company Petty Cash Fund.
  • Prepare copies for the Campaign Billers for all T&E related to client billing on a monthly basis.
  • Maintain the AP and payroll files.
  • Monitor Retiree monthly payments of Health insurance (APBO)
  • Perform monthly departmental expense analysis
  • Reconcile balance sheet liability accounts per direction of SVP, Controller.
  • Preparing Monthly Closing entries at direction of SVP, Controller.
  • Support SVP Controller in all aspects of the annual audit and fulfilling request to the auditors.

The compensation for this position is within the range of $75,000 $85,000 (based on experience level). The compensation package also includes an annual incentive, comprehensive benefit offerings, and generous paid time off.

What you'll bring:

  • 3+ years payroll and/or accounts payable experience in a small or mid-size company. Advertising industry experience not required. Essential that experience include several years working in a comparable computerized environment using online ADP Workforce.
  • Excellent personnel computer skills including MS Office (Excel, Word, Outlook), use of outsourced payroll and accounts payable software such as ADP and Microsoft Solomon Dynamic required.
  • Well-organized; good analytical abilities; effective oral skills in explaining organization policies for vendor and employee expense reimbursement, self-starter; flexible in handling variety of responsibilities; detail-oriented and mature, capable of meeting all deadlines under pressure.

What you'll get:

All full-time the Ad Council employees are eligible for:

  • Health: Ad Council provides private medical, dental and vision insurance for humans, insurance for your pets, health savings benefits, plus reimbursement toward health and wellness expenses
  • Growth: Eligibility to participate in generous 403(b) plan with tenure-based portfolio growth, tuition reimbursement and professional development opportunities
  • Happiness: Robust and flexible time off for vacation, staycations, holidays, and parental leave along with community engagement opportunities.

What we're committed to:

At the Ad Council, we value and celebrate the unique characteristics and perspectives that make each person who they are. Diversity is the foundation of our work and allows us to reimagine how we reach our audiences. It is not simply our belief, but our duty, to cultivate a team that is representative of the American people. Only then can we drive true, measurable, and life-changing impact on the most important issues facing our country today.

The Ad Council is an Equal Opportunity Employer. Qualified applicants will be considered for employment without regard to race, creed, color, citizenship status, religion, sex, sexual orientation, gender identity, marital status, age, national origin, genetic information, status as an individual with a disability, status as a protected veteran or any other legally protected status.

The Ad Council invites all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation for any part of the application or hiring process, please submit your request through one of the following methods listed below.

How to reach us:

To apply online: https://www.adcouncil.org/join-our-team/ad-council-careers/

Email: (careers@adcouncil.org)

Fax (212) 922-1676


Ad Council

Attn: Talent Team

815 2nd Avenue, 9th Floor

New York, NY 10017


Jobs Rated Reports for Accountant

Posted: 2022-06-14 Expires: 2022-07-16

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Operational Account Payables & Payroll Manager

The Ad Council
Myrtle Point, OR 97458

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