21 days old

Office Manager

Standard Property Company Inc
Washington, DC 20036
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  • Job Code
    191932620

POSITION SPECIFICATION

Title: Office Manager

Location: Washington D.C

Position: Full Time/On Site


THE COMPANY


Standard Communities is an award winning affordable, workforce, and mixed-income housing innovator. As one of the AHF Top 50 largest owners of affordable housing in the country, Standard cultivates long-term public and private partnerships to produce and preserve affordable, environmentally sustainable housing.


The work we do is essential at reducing the affordable housing crisis, and our portfolio of over 85 communities and 14,100 units, provides high-quality housing for more than 32,000 people. Our team consists of more than 80 people across the country, including industry leaders in finance, construction, and asset management, who lead our industry at creating quality housing and strong communities.


Founded in 2008, Standard Communities is relentlessly focused on growth and has completed more than $3.8 billion in housing transactions with a portfolio that spans 17 states. As a California Benefit Corporation, we are socially conscious entrepreneurs that value high performance, corporate responsibility, and innovation.


Our long-term goal is to own more than 50,000 units and provide affordable, environmentally sustainable housing to more than 100,000 people by 2030. We are looking for curious, ambitious self-leaders to join our fast-moving, forward focused team.


Interested? Read more about the latest opportunity to join our team below.


THE POSITION


The Office Manager is essential to ensure smooth day-to-day operations and administrative support for our East Coast offices. This position is based in D.C. with as-needed travel to other offices in New York, Florida, Charleston and Chicago. You will be a thorough and detail-oriented multi-tasker with a passion for creative, entrepreneurial environments.


What You Can Expect To Do

  • Serve as the point of contact for all visitors, vendors, packages, and mail in the office
  • Arrange travel for individuals or groups for various conferences or meetings
  • Maintain calendar, schedules, and appointment reminders for designated team members within the office
  • Act as the liaison with outside suppliers and vendors ensuring the office is fully stocked with office supplies, equipment, and break room snacks.
  • Coordinate and schedule team building activities, happy hours, lunches, service events, and on occasion parties and retreats
  • Coordinate with building property management teams to reserve conference room or other spaces
  • Schedule photographers/videographers for headshots or office events
  • Interface with external consultants and groups to establish company accounts as needed (printing vendors, etc.)
  • Welcome visitors and new employees to various offices; ensure desk set up, conference room space and help with suite/building access
  • Coordinate with external IT team to add or remove team members from email lists and assist with new hire equipment orders and set-up
  • Assist with ordering and sending out company branded items
  • Maintain a high degree of discretion and confidentiality on all privileged, sensitive information
  • Coordinate and track team member parking arrangements and suite access
  • Assist with maintaining and updating the Intranet
  • Participate in ad hoc projects with other departments as needed

What You Should Have

  • Minimum of 5 years of relevant administrative office management experience
  • Experience supporting executives with calendar management, travel and expenses
  • Demonstrated ability to be proactive, take initiative, anticipate needs of the team and exercise independent, sound judgment
  • Strong attention to detail with high level of efficiency and accuracy
  • Proficiency with Microsoft 365 including Word, Excel, Project and PowerPoint is required
  • Experience with Concur or similar expense reporting system
  • Self-starter with ability to prioritize and multi-task
  • Ability to work both independently and as part of a team
  • Excellent communication (both verbal and written)
  • Ability to work well under pressure in time-critical situations and be productive and self-motivated during slow periods
  • Ambition, a strong desire to learn, to achieve, to advance your career
  • Organizational skills; the ability to manage your time, focus and communicate with clarity
  • A sense of urgency, an internal clock that helps you move with purpose.
  • The ability to travel at least 50-75% of the time

What You Should Be

  • Highly organized; with a desire to continuously innovate to make something bigger or better
  • Curious and ambitious by nature; a highly motivated person
  • A person who values hard work; you ideally learned early on how to get things done when it matters.
  • An independent self-starter; you dont wait around too long looking for directions from others
  • Highly accountable; you take ownership, follow-through, meet deadlines, and care about the quality of your work product
  • A world-class communicator, or the desire to become one
  • Able to work collaboratively in a small team environment; willingness to roll up your sleeves and pitch in when and where necessary
  • Ready to work in a fast-paced environment and be part of an amazing team doing valuable work

Who You Can Expect To Work With

Joe Ouellette

Jessica OConnor

Kate Bowers





PI191932620

Posted: 2022-09-16 Expires: 2022-10-18

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Office Manager

Standard Property Company Inc
Washington, DC 20036

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