1+ months

Meetings Coordinator - DC Metro Region - Telework Eligible/Some Days in Office Required

American Immigration Lawyers Association
Washington, DC 20005 Work Remotely
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We Are

Headquartered in downtown, Washington, DC, the American Immigration Lawyers Association (AILA) is an organization with over 16,000 individual attorney members who practice and teach immigration law. For our members, we provide continuing legal education, information, advocacy, professional services, and expertise.

Founded in 1946, AILA's mission is to promote justice, advocate for fair and reasonable immigration law and policy, advance the quality of immigration and nationality law and practice, and enhance the professional development of its members.

Department Summary

AILA's Meeting Operations Department plans and implements the association's educational programs and events, including continuing legal education conferences in virtual, hybrid, and in-person formats. The Meeting Operations Department also oversees the CLE accreditation program and provides support to members and other practitioners seeking guidance relating to AILA's educational programming.

Position Summary

The Meetings Coordinator assists the Meeting Operations team with the association's logistical needs for all AILA in-person, virtual, and hybrid meetings. This position is responsible for pre-conference logistical planning, on-site logistics, including registration, set up, food and beverage arrangements, A-V and other vendors as needed.

Essential Job Functions include:

  • Conventions/Meetings/Events Planning Management: Assist Meeting Operations team members with pre-planning of the logistics of the AILA in-person, virtual and hybrid meetings/events as needed.
  • Administrative/Member Support: Provide administrative support to the Meeting Operations Department team members. Assist with CLE application filings, reporting, and mailings. Respond to member calls and e-mails. Monitor department e-mail box and respond when appropriate or route to appropriate staff.

Our Workplace

We offer a dynamic and collaborative work environment with a competitive compensation package based on your experience and qualifications. Our generous benefits include 100% of an employee's Medical/Rx, Dental, and Vision premiums, as well as contributions towards dependents' premiums; a 401(k) with up to 3% matching contribution upon enrollment, employer-paid disability and life insurance, commuter subsidy. In addition, we provide employees with flexible scheduling and telecommuting options and plenty of time away from the office to bolster creativity and recharge. Added perks: eight-week paid parental leave after one year of service and a four-week sabbatical every tenth year of service.

Your Colleagues

  • Dedicated, dynamic, collaborative, and compassionate.
  • A community of individuals passionate about their work

Statement on Diversity:

The American Immigration Lawyers Association ("AILA") is an equal opportunity employer and is committed to treating all applicants and employees without regard to unlawful considerations of race, religious creed, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, marital status, physical disability, mental disability, medical condition (cancer or genetic characteristics), genetic information, military and veterans status, citizenship and immigration status, or any other classification protected by applicable local, state, or federal laws. This equal employment opportunity commitment applies to all aspects of employment, including but not limited to, advertising, recruiting, hiring, job assignment, compensation, promotion, demotion, benefits, training, discipline, and termination.

AILA believes that diversity is a strength. AILA is committed to being a safe, respectful, and inclusive space, where a broad range of viewpoints and experiences are encouraged and every member of its staff and board is given the opportunity to thrive.

Minimum Job Requirements

1-3 years work experience in related meeting or event planning field. Prior experience in an association, member-service or customer service environment is a plus. Conference travel is required.

Education Requirements

Prefer associate or undergraduate degree in a related field and/or 1-3 years of related experience.


Travel is required related to job responsibilities, especially for the annual conference. Participation in the AILA annual conference in June is a job requirement. The annual conference is held in varying cities.


Posted: 2022-08-26 Expires: 2022-09-27

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Meetings Coordinator - DC Metro Region - Telework Eligible/Some Days in Office Required

American Immigration Lawyers Association
Washington, DC 20005

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