26 days old

Maintenance and Fleet Operations Manager

Polar Field Services INC
Littleton, CO 80127
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Polar Field Services, Inc. (PFS) is an employee-owned small business with an Employee Stock Ownership Program (ESOP). Formed in 1999, PFS has extensive experience planning and executing scientific, technical, construction, and operational support internationally and across the U.S. Our name reflects our dedication to operational field support at the extremes of the earth and anywhere in between: whether working in a snowstorm or sandstorm, PFS is built to support unique technical programs across the planet.

Summary/Purpose: The Maintenance and Fleet Operations Manager is responsible for the continued operation and maintenance of systems, and equipment at ARLSS program sites (Kangerlussuaq, Raven, Summit Station, Thule AB, GrIT, Toolik FS, Barrow, and Fairbanks). Systems consist of but are not limited to; vehicle and snowmobile fleets, heavy equipment, power systems (both generators and renewables), fire suppression systems, and certain utilities. The Maintenance and Fleet Manager will be a key member of the PFS Management team, and a successful candidate will be experienced and capable in oversight of high-quality equipment maintenance, fleet maintenance management, fuel system operations , building maintenance& team leadership. The positions objective is to ensure a maximization of fleet/equipment and station equipment availability to correspond w/ ARLSS operations. It is a 40-hour position based at the PFS office in Littleton, CO with work-from-home/telecommute flexibility.

Essential Duties and Responsibilities:

  • Responsible for oversite of the Computerized Maintenance Management system (CMMS), to include training of lead personnel to oversee all location-based maintenance.
  • Effectively track & report data used to measure maintenance key performance indicators on the ARLSS fleet and systems. Including CMMS reporting, lifecycle replacement and long-range planning.
  • Responsible for cost and schedule management, to include annual budget preparation and reporting. Reporting requirements include annual emissions, quarterly OMB, monthly reporting, P6 schedule inputs/updates and weekly sitrep reports.
  • Lead point of contact for new and replacement fleet/systems. Includes gathering requirements from stakeholders, providing specifications of fleet requirements, developing white papers for client review, participating in inspections, acceptance and sign-off. Confirm receipt of equipment, warranties, and manuals.
  • Develop recommendations for future vehicles, equipment and personnel needs based on future projections of business and equipment changes.
  • Develops SOPs to maintain continuity of maintenance within the program.
  • Provide input and information for annual CPS End of Season.
  • Participate in annual program plan review.
  • Develop Change Requests (CRs) as required.
  • Oversee disposal of all government equipment.
  • Assist Greenland and Alaska Lead Maintenance Technicians as required
  • Recruit, hire, and supervise full time maintenance team members, Greenland Maintenance Lead, Alaska Maintenance Lead, Fleet Operations Supervisor, CMMS Coordinator, and pool of full-time Maintenance Technicians.
  • Ensure technicians are trained on current operating procedures, are properly equipped, and are motivated so that the maintenance program can be accomplished in a safe, timely and cost-effective manner.
  • Adheres to Health, Safety and Environment policies in planning and execution of activities
  • Purchase HSE equipment and PPE supplies for department.
  • Ensure all employees are trained on safety procedures and specialty equipment. Keep records of all such training as required by policy.
  • Generate and prioritize full time staff tasking and schedules.
  • Perform staff evaluations.
  • Provide effective collaboration with the client, Battelle leadership, maintenance personnel, and facility & operations teammates.

Minimum Qualifications:

Education and Experience: Minimum of 5 years maintenance & repair experience. Minimum of 5 years working in a lead or supervisory capacity. Minimum of 5 years of relevant work experience that includes remote field experience and logistics coordination, preferably in remote, polar environments. Minimum of 2 years working with a Fleet Management Software. College degree preferred. Overland traverse experience highly desirable

Licensure(s)/Certifications/Travel Documents: PMP certification highly desirable.

Other Requirements:

  • Authorization to work in the U.S. is required. Polar Field Services cannot sponsor employment-based work visas.
  • Possession of current and valid US passport
  • Regular and predictable onsite attendance, as well as availability to work extended hours, including afterhours/weekends and on-call.
  • Ability to travel internationally for 2-4-week periods.

General Behaviors and Competencies Required:

  • Quality of Work - Work must reflect thoroughness, accuracy, and care in presentation.
  • Results Achieves goals on schedule and on budget; takes initiative to make improvements.
  • Quantity of Work/Time Management Meets deadlines and workload is at an acceptable level. Is dependable and arrives to work and meetings on time.
  • Customer Service - Demonstrates excellent customer service for both internal and external customers (PFS, Battelle, Loon, Google, X, NSF, scientists, etc.) and proactively works to improve the customers experience.
  • Teamwork - Has a positive attitude and influence on colleagues. Proactively works to build and maintain strong working relationships. Collaborates and works effectively with others and values and respects diversity. Actively participates, listens, and shares ideas.
  • Fiscal Responsibility Manages and utilizes company time and resources responsibly and judiciously.
  • Accountability -Does what s/he commits to; listens openly to feedback and accepts responsibility for errors without prompting; works actively to resolve errors/issues in a constructive manner.
  • Judgment and Problem Solving - Quickly identifies causes of problems, generates creative solutions, and makes choices consistent with company values and expectations; resolves problems in early stages whenever possible.
  • Flexibility -Adapts to changing conditions, switching strategies as appropriate and generates new solutions; deals maturely with frustration and disappointment; integrates changes quickly and gracefully; understands, accepts, and promotes change in the workplace.
  • Communication Skills - Presents ideas clearly and effectively verbally and in writing; listens, questions, and ensures understanding; keeps appropriate people informed and closes the loop; uses positive language, even in difficult situations.

Leadership Behaviors and Competencies Required:

  • Overall Leadership Is an inspiring leader that fosters high performing and engaged teams. Leads by example, exhibits emotional intelligence, and is an excellent representative of Polar Field Services.
  • Performance Management - Communicates clear expectations and feedback in a manner that ensures accountability and helps to ensure others success. Actively works to develop staff members in relevant and needed areas and delegates effectively. Provides recognition for excellent performance.
  • Hiring Employees - Hires carefully, assessing candidates for current and long-range needs and ensuring a skills, culture and motivation match between the candidate and the organization. Follows the PFS hiring process, allowing adequate time for processing, training, onboarding, and PQ.

Work Schedule: Regular and predictable onsite attendance as well as availability to work extended hours, including afterhours/weekends and on-call.

Required Travel:

  • 1-4 trips to the Arctic annually (up to two-months travel annually)
  • 2-4 stateside trips such as conferences, vendor visits and meetings at NSF.

Work Environment/Conditions:

This position may require business travel and deployment to the field while the remaining time involves working at a desk in an office environment. The telephone and computer are the major elements of communication. Some remote/telework as needed or approved. PFS work locations in Littleton and Alaska are dog friendly.

This position also requires travel and deployment to remote field sites for work assignments.

Outdoor working conditions are challenging, and temperatures may be extreme and exceed -40F (or +100F and buggy). When at field sites, employees will sleep in tents, dorms, or other types of community housing. Food may come from restaurants, self-made or from a cook. Showers, laundry, and other typical amenities may be restricted or eliminated. Transport may include but is not limited to aircraft, trucks, and snow machines. Work may be performed high altitude.

Physical Demands/Requirements:

Please note: This position requires you to physically qualify (PQ) depending on the length/location of particular deployments. This means you must pass the National Science Foundation required physical/dental exams and drug screen prior to deployment.

  • Able to move items up to 50lbs independently and 50+ lbs. with mechanical assistance
  • Able to frequently shovel snow
  • Ability to climb stairs and ladders
  • Ability to wear hard hats, steel-toes boots, and other PPE when required


  • Health, Dental, Vision insurance
  • Life Insurance & ADD (company paid with supplemental options)
  • Employee Assistance Program (EAP)
  • Paid Time Off (PTO)
  • Holiday Pay
  • 401(k) and ESOP
  • Pet Insurance
  • Cell phone reimbursement
  • Personal Training/Development Incentive
  • Dog friendly office

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all requirements, activities and skills required of staff members. This job description may change at any time.

Equal Employment Opportunity and Diversity Statement

Polar Field Services is an Equal Opportunity Employer and supports diversity in the workplace. It is the policy of PFS to ensure equal employment opportunity to all job applicants and employees and to make employment-related decisions based upon qualifications and abilities without regard to race, color, religion, sex, national origin, age over 40, disability, veterans status, sexual orientation, gender identity, or citizenship.


Posted: 2021-09-02 Expires: 2021-10-04

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Maintenance and Fleet Operations Manager

Polar Field Services INC
Littleton, CO 80127

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