16 days old

Human Resources Associate

Chicago, IL 60611
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SmithBucklin, a 100 percent employee-owned association management company, is looking for a Human Resources Associate to join the HR team in our Chicago office.

The Human Resources Associate will have primary areas of responsibility in HR Operations - data entry, new hire communications, ownership of several critical HR administrative processes and be a primary connector with employees. Candidates must be able to interact with employees in a professional and approachable manner. Having a strong client service attitude is key. The successful candidate will thrive working in a fast-paced team environment.

What You Will Do:

Process focused

  • Provide support in various day-to-day operations of the Human Resources department, including maintaining the entry and accuracy of all employee data in HRIS (ADP); new hires, employee changes, leaves and separations
  • Own all new hire communications post offer through first two weeks and co-facilitate new hire orientation twice a month
  • Process payroll action forms for all units and update ADP accordingly
  • Assist employees with new hire paperwork, tasks or questions during and after orientation
  • Manage personnel files on shared drive to ensure completion and organization
  • Perform internal data audits for HR operations titles, reviewing supervisors, emergency contacts, etc.
  • Support HR reporting needs and ad hoc requests along with HR Coordinator
  • Ensure that established processes and any associated SOPs are updated and followed
  • Make recommendations for process changes or improvements as needed

Employee focused

  • Provide service to employees by answering HR policy or process questions and addressing requests for both HR Operations and Talent Development; in person, by phone and through email
  • Respond to employment verifications and assist with unemployment claims
  • Collect and process new hire paperwork such as I-9s, W-4 Forms and other documents
  • Own management of HR team inbox

Team/company focused

  • Support HR Business Partners
  • Perform other HR related duties as required and assigned


Knowledge, Skills, & Abilities

  • Meticulous attention to detail
  • Experience juggling multiple assignments and prioritizing tasks
  • Strong written and verbal communication skills

Education & Work Experience Required

  • Bachelor's degree and 1 year of experience in a professional role
  • Administrative experience and experience interacting with employees/customers from varying backgrounds; in person and via email
  • Basic MS Office skills to include Word, Excel, PowerPoint and Outlook

Where Do You Fit?

Whether you are just beginning your career or are a mid or senior level professional, working at SmithBucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee-owned company, SmithBucklin offers all of our people regardless of position or compensation an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of SmithBucklin and are unified in the goal of building a great, enduring company.

Equal Employment Opportunity

At SmithBucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.


Posted: 2021-09-29 Expires: 2021-10-31

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Human Resources Associate

Chicago, IL 60611

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