11 days old

Finance & Payroll Manager

Catholic Charities of Central Colorado, Inc.
Colorado Springs, CO 80903
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  • Job Code
    160644141

To ensure effective and efficient administrative functioning of the Finance Department tasks and assist the Chief Financial Officer (CFO) through accurate and supportive administrative activities and to manage payroll and grants documentation functions.

Essential Duties

Routine

  • Assist the CFO in daily operations including accounts payable, receivables, and payroll.
  • Perform and supervise data entry of payables, deposits, etc. into Financial Edge NXT and update records as required.
  • Review and process check requests for payment.
  • Manage corporate credit cards by collecting transaction documentation from credit card holders, entering data into Financial Edge NXT, and processing monthly statement payments.
  • Initiate, manage, and coordinate efficient filing systems for accounting records; document management for efficient document retrieval for grants, auditors, and day-to-day tasks.
  • Assist the CFO in developing policy and procedure manuals, maintaining electronic and paper forms of same.
  • Evaluate processes for efficiency improvements.

Grants

  • Supervise Financial Grant Coordinator.
  • Supervise ongoing tracking of restricted funding.
  • Supervise the administrative support to grants, including typing, set-up and maintenance of files, filing, and records maintenance.
  • Coordinate paperwork support requirements for grants management with the Grants & Development Officer and the CFO to ensure smooth completion of work responsibilities.

Payroll

  • Process payroll via Paylocity for all staff, including reviewing time sheets, wage computation, and other pertinent information.
  • Compile, prepare and process payroll reports; including, but not limited to, payroll records, hours reports, accruals, benefits administration, and pension calculations.
  • Assist the Office Manager with human resource data entry into payroll/HR system as needed, ensuring data is accurate.
  • Ensure accurate payroll data is entered into Financial Edge NXT.
  • Troubleshoot payroll software for staff users.
  • Conduct periodic payroll audit by reviewing time sheets, wage computation, and other information to detect and reconcile payroll discrepancies. Issue and record adjustments to pay related to previous errors or retroactive increases.
  • Keep track of leave time for employees.
  • Provide information to employees and managers on payroll matters.
  • Develop policies and procedures regarding payroll for internal procedures and for the Employee Handbook.
  • Attend payroll-related trainings/briefings and conduct periodic research to keep abreast of current trends and state and federal regulations.

Competencies

  • Strong managerial and supervisory abilities.
  • Strong organizational skills and accurate data entry skills; methodical and analytical approach to tasks.
  • Possess strong organizational and time management skills.
  • Demonstrated ability to work under pressure and to exercise flexibility.
  • Ability to establish, foster, and maintain effective working relations with staff and vendors.
  • Demonstrated ability to work independently as well as to function as part of a team in a fast-paced, high volume environment with emphasis on accuracy and timeliness.
  • Knowledge of administrative and clerical procedures and systems, managing files and records, designing forms, and office procedures and terminology.
  • Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems.
  • Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Work Environment

  • A majority of the assigned duties are performed in an office environment.
  • Requires repetitive movement
  • The employee is subject to both inside and outside environmental conditions.
  • Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of this position.

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.



  • Associate's degree or comparable experience.
  • Minimum three years of accounting accounts payable experience.
  • Minimum eight years of administrative and supervisory experience with a nonprofit organization.
  • Demonstrated ability to apply culturally appropriate skills in interactions with clients, co-workers, volunteers, partner agencies, and other community members.
  • Excellent communication (verbal and written), problem solving, listening, and interpersonal skills, with the ability to form and maintain positive work relationships.
  • Demonstrated knowledge and skill in problem solving, basic accounting principles, documentation, research and resolution, data analysis, and ability to multi-task.
  • Demonstrated ability to perform any combination of routine mathematical computations quickly and accurately.
  • Proficient in Microsoft Excel, Microsoft Word, Adobe Acrobat Pro, and 10-key by touch.
  • Ability and willingness to work within the established structure of Catholic Charities.
  • Occasional evenings and weekends are required to accommodate meetings and special events.

Compensation

$19.45 - $20.35 DOE

Position Classification

Exempt

Full Time: 40 hours per week

Schedule: Monday - Friday 8:00 am - 5:00 pm

Benefits

FT Eligible Package: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Paid Time Off

Equal Employment Opportunity

Catholic Charities is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), sex, sexual orientation, gender identity, color, religion, national origin, disability, military status, genetic information, or any other status protected by applicable state or local law. This prohibition includes unlawful harassment based on any of these protected classes. Unlawful harassment includes verbal or physical conduct which has the purpose or effect of substantially interfering with an individual's work performance or creating an intimidating, hostile, or offensive work environment.

Applicants and employees need not be Catholic. However all employees are governed by Canon Law or the teachings of the Catholic Church.





PI160644141

Posted: 2022-01-11 Expires: 2022-02-12

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Finance & Payroll Manager

Catholic Charities of Central Colorado, Inc.
Colorado Springs, CO 80903

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