22 days old

Events Assistant

The Boston Athenaeum
Boston, MA 02108
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Events Assistant

The Boston Athenum seeks a full-time Events Assistant to join the Events team. Reporting to the Director of Events, the Events Assistant has the primary responsibility is to provide administrative support for the Events department, including event planning, implementation, and facility rentals. The incumbent must be able to work effectively independently, have the ability to make thoughtful decisions quickly during the course of a program or rental, and work cohesively within a collaborative team.


  • Organize and maintain accurate records for the departments activities and programs

  • Serve as a liaison between the Events and Communications departments to compile event information for print and digital marketing materials

  • Assist in the planning and implementation of Athenaeum programs across the organization

  • Work cross-departmentally to contribute to formative and summative evaluation of events and programs

  • Support the registration and confirmation of attendance for events and programs

  • Help maintain shared events calendar

  • Support guest lecturers and entertainers with program logistics

  • Support event set-up and clean-up

  • Support the Athenaeums facilities rental program

  • Perform other duties as assigned by Director of Events


  • One or more years experience in a similar position or equivalent experience

  • Hospitality or event planning experience strongly preferred.

  • Ability to energetically assess and anticipate needs and be a flexible problem solver while maintaining a positive demeanor

  • Excellent communication, organizational, and multi-tasking skills with an emphasis on attention to detail and conscientiousness

  • Ability to work both independently and in collaboration with others in a highly professional manner

  • Strong customer-service and interpersonal skills

  • Flexibility in schedule with the ability to work frequent evenings and weekends

  • Proficiency with Google Workspace; comfortable with learning new technology

  • Experience with a constituent records management database such as Salesforce preferred

  • Commitment to fostering a workplace culture of teamwork, diversity, and inclusion

  • Submit to and pass background check, including criminal history, personal references, employment verifications and Registry of Motor Vehicles (if applicable)

  • Newly hired employees are required to be fully vaccinated for COVID-19 (i.e. have received both doses of a 2-dose vaccine OR a single dose of a one-dose vaccine) and must provide proof once a job offer has been made.

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

Why work at the Boston Athenaeum?

Beyond the opportunity to work amongst the collections at one of the most distinguished libraries in the nation alongside a passionate and welcoming team, working at the Boston Athenaeum comes with plenty of other perks. Some of our benefits include:

  • Paid time off and sick days

  • Competitive 401k package

  • Paid parental leave

  • Comprehensive medical and dental insurance

  • Life Insurance

  • Commuter benefits

To Apply: Please submit a cover letter and resume using the Apply button below

The Boston Athenum is an equal opportunity employer. We welcome candidates who will increase our diversity; we encourage candidates of color and all diverse candidates to apply and are committed to hiring individuals who value a diverse and inclusive work environment. The Boston Athenum is also committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request a reasonable accommodation, please contact the Director of Business Operations & Augusta Thomas Director of Finance, Christopher Boudrot, at 617-720-7642


Posted: 2022-07-28 Expires: 2022-08-29

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Events Assistant

The Boston Athenaeum
Boston, MA 02108

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