15 days old

Coordinator & Administrative Assistant, People & Culture

Discovery Inc
Knoxville, TN 37902
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  • Job Code
    146118678
Discovery Inc

Location: Knoxville, Tennessee, United States,
Req ID: 12438

Overview

The role will provide dedicated PA support and general admin duties for two P&C leaders based in Knoxville and provide general support for the People & Culture department in Knoxville.

This role will require the highest level of confidentiality, discretion and flexibility and will include a wide range of duties. As with any PA position, the roles supported by the PA may change from time to time.

Responsibilities

  • To provide full support including acting as first point of contact for internal and external contacts, clients and service providers
  • Extensive calendar management and coordination with other support staff around the company
  • Schedule, organize and coordinate meetings, meeting agendas and meeting locations, including all-hands
  • Partner with travel services to organize domestic and international travel, transport & hotel arrangements and arrange travel itineraries as required. Check and keep track of air miles, travel insurance and other programs via Concur and other corporate tools
  • Manage team time off and special occasion tracker
  • Respond to internal and external inquiries and routine information
  • Prepare purchase orders, submit and track monthly expense claims as required
  • Prepare letters, memos, presentations and other documents.
  • Coordinate with legal and Operations teams to prepare and load confidential employment agreements and terms
  • Support team projects such as P&C document management and employee filing
  • Support Learning & Development events and trainings as needed.
  • Support Compensation & Benefits including confidential materials, presentations, mailings and other support activities as needed
  • Support members of the P&C department who travel to Knoxville with security, office space and meeting needs.
  • Provide support with local onboarding, P&C team member onboarding and new hire orientation when needed
  • Pro-actively seek out other areas, roles & responsibilities to support the team
  • Manage occasional cross time zone support and requests
  • Any other ad hoc duties that may be reasonably required from time to time

Qualifications

  • Experience as a Team Assistant or PA is preferred but not required.
  • Pro-active, professional and personable attitude.
  • Must be able to communicate well with people at all levels including SVPs and above.
  • Discretion, professional and personable attitude at all levels.
  • Sound document skills, including Microsoft Office and Google Sheets
  • Highly organized and ability to work on own initiative.
  • Diligent, accurate, methodical with a good eye for detail.
  • To be adaptable, flexible, committed and commercially aware.
  • Able to cope with a fast-paced and demanding work environment.
  • Must have the lega right to work in the United States






PI146118678

Posted: 2021-09-03 Expires: 2021-10-05

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Coordinator & Administrative Assistant, People & Culture

Discovery Inc
Knoxville, TN 37902

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