26 days old

Contract Administrator

San Jacinto College
Houston, TX 77049
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  • Job Code
    132776353

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Contract Administrator - District Office

FUNCTION:

Serves as the primary point of contact with internal and external parties in all facets of contract management, contract compliance and contract-related matters; and contract database management. Provides day-to-day administration of the San Jacinto Community College District's procurement contracts, college-wide agreements and associated activities.

Duties and Responsibilities:
  • Prepare, review and revise contracts that involve the purchase, lease/rental or sale of goods and services as well as MOUs and interlocal agreements. Ensure contracts are executed in accordance with legal requirements, college policies, procedures, and statutory regulations, seeking advice from legal experts and/or counsel when appropriate.
  • Monitor and update contract management system to include, but not limited to contract listing, executed contracts, backup documentation and reports.
  • Analyze and mitigate risk associated with contract verbiage and requirements. Develop and maintain a set of standard contracts for the college using appropriate contractual verbiage.
  • Analyze requirements and provisions in contracts, including terms and conditions, to ensure compliance with applicable laws and regulations, board policies and administrative procedures. Provide alternatives to existing contract details and provisions, as needed.
  • Track spending trends and provide a formal annual review of multi-year contracts through monitoring of milestones, deliverables, invoicing, etc.
  • Lead contract negotiations and manage contract change management including statement of work reviews, tracking contract amendments, monitoring unauthorized contract changes and maintaining correspondence control. Manage contracts throughout the entire contract lifecycle, to include, but not limited to change orders, contract extensions, renewals, close-out and termination.
  • Conduct analysis of new laws, regulations and contract trends to determine potential impact on the college. Remain current on legal, regulatory and industry changes that affect contracts and revise existing and future contracts to remain compliant.
  • Create and present training to contract owners.
  • Ensure reporting requirements of the Legislative Budget Board (LBB) are met by uploading contract information into the LBB's contract database.
  • Responsible for updating and maintaining the college's database for contracts and supplier insurance compliance.
  • Assist suppliers in understanding how to conduct business with the College. Provide vendors with requested information or documents.
  • Perform other duties as assigned.
  • Perform all duties and maintains all standards in accordance with college policies, procedures and college values.


Required Knowledge, Skills and Abilities:
  • Knowledge of legal principles, contract law and procurement practices
  • Strong working knowledge of MS Office and document management software
  • Skilled at negotiating, writing, managing, administering and interpreting contract documentation
  • Excellent written and verbal communication skills
  • Strong analytical and critical thinking skills
  • Strong attention to detail
  • Excellent persuasion, negotiation
  • Ability to understand, interpret and explain contract terms for clarification
  • Ability to conduct financial analysis of purchases and contract details
  • Ability to work collaboratively with a variety of individuals
  • Ability to communicate clearly and effectively
  • Ability to conduct independent research
  • Ability to manage several projects at one time


Required Education and Experience:
  • Bachelor's degree from an accredited institution and at least four (4) years' experience working with contracts required, preferably in an education or governmental entity environment.


Preferred Certification:
  • CTCM, CPPB or CPPO or equivalent


Resume, Cover Letter and Transcripts are required to be considered.

Note: This position has opportunity for remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College.

Salary Grade: 27

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2820

Posting Close Date: 4/12/2021



PI132776353

Posted: 2021-03-27 Expires: 2021-04-28

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Contract Administrator

San Jacinto College
Houston, TX 77049

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