28 days old

Construction Administrative Specialist

BE&K Building Group
Greensboro, NC 27401
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Construction Administrative Specialist

Experience in the construction industry is preferred.

Essential Job Functions, Duties and Responsibilities

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

  1. Type correspondence, meeting minutes, compile required documents in standard company format, etc.
  2. May prepare own correspondence and compose for signature as directed.
  3. Develop and maintain filing system.
  4. Answer telephones, take messages, screen and handle routine items.
  5. Maintain supervisor's calendar; arrange and schedule meetings; coordinate business and client meetings.
  6. Open and distribute mail for office/department.
  7. Arrange for travel, hotel, and car reservations.
  8. May assist in the maintenance and update of accounting reports.
  9. Assists in the preparation, compilation and distribution of monthly reports.
  10. Handle and/or administer confidential documents.
  11. May function as a liaison between supervisor and other company personnel.
  12. Have knowledge of company organization, policies, practices and personnel in order to carry out responsibilities.
  13. Obtain appointment as a notary public as required.
  14. Set up, maintain and prepare timesheets, Workers Compensation forms, and arrange for temporary office personnel, if needed.
  15. Order and maintain office supplies, first aid kit, vendor supplies and office machinery.
  16. May Maintain and update accounting, safety and various office reports.
  17. May help trade/subcontractors understand processes required for payment, etc., and verify trade/subcontractor information is current prior to Accounts Payable submission.
  18. May assist in monthly billings to owners and track payment.
  19. Coordinate office deliveries and pick-ups.
  20. May prepare, track and draft change orders for the project manager's signature.
  21. May keep track of office budget.

General Background and Minimum Requirements

Below are requirements for the position.

  • detail oriented, independent worker, multitasker
  • will have customer service responsibilities, talking to individuals both internally and externally
  • preparing documents for storage
  • reviewing/tracking documents
  • greet guests, handle incoming package, office supplies, breakroom supplies
  • assist preconstruction team
  • preparing expense reports, assisting with travel arrangements


Posted: 2021-12-31 Expires: 2022-02-01

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Construction Administrative Specialist

BE&K Building Group
Greensboro, NC 27401

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