20 days old

Business Operations Manager

Sepion Technologies
Emeryville, CA 94608
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  • Job Code
  • Payrate
    $110,000 To $165,000 Yearly
  • Job Status
    Full Time

We seek an experienced Business Operations Manager who is excited to use their financial and organizational acumen to improve operational team effectiveness. In this position you will report to Sepion’s VP of Operations and take a leading role creating efficient systems for accounting, cost modeling, and facilities management to support rapid growth.  You will be intimately involved in the relocation of Sepion’s headquarters by directly managing licensing and permitting at state and federal levels to ensure the facility is fully operational upon move in in late 2022. Your impact will extend to grant management, including budgeting, reporting, and liaising between our technical team and grant partners. You will supervise our Office Assistant, who executes purchasing, accounts payable, and general office management and be responsible for their professional development. This role offers a passionate individual the opportunity to be at the forefront growing an advanced-materials startup into a flourishing business.    

Key Responsibilities

  • Licensing & Registration - EPA, Business, Sellers, DEA, DOT, Export Control, Business Insurance, etc.
  • Local and Federal Tax compliance - filing, approving, paying, audit lead
  • Finance - approving & processing payments entered by Office Assistant, working with our accounting firm on monthly/quarterly reporting and building multi-year budgets including grant allocations, final approval on grant invoicing, and auditing
  • Grant Management - creating budgets, submitting all reports, key contact for grant agency partners, working closely with technical team to ensure milestones are completed and reported appropriately, monitoring governing agencies for applicable grant opportunities
  • Collaborate with VP of Operations on cost modeling and forecasting  
  • Manage, mentor, and coach Office Assistant through professional development 
  • Coordinating and supporting facility build-out and headquarter move  

Skills Knowledge and Expertise

  • Desire to learn and implement DE&I best practices to solidify a culture of inclusion; commitment to regular self-reflection to understand and mitigate inherent biases
  • Experience providing and receiving impactful feedback to support professional growth in the spirit of continuous improvement 
  • Experience working with cross functional teams and managing multiple projects
  • Enjoys building relationships with internal and external stakeholders 
  • Experience managing direct reports and providing mentorship to junior staff
  • Strong organizational skills, critical thinking with data backed decision making 
  • Prior experience working with governing agencies for permitting, licensing and registrations
  • Interest in grant management & reporting 
  • Prior experience managing and creating financial reporting and complex budgeting
  • Experience building efficient systems with a continuous improvement mindset
  • Experience in operational analytics and reporting
  • Experience using: Microsoft office, QuickBooks (bill.com, t-sheets)
  • Perseverance – ability to manage a team and thrive in a startup environment 
  • Integrity – experience managing confidential data and building channels for communication
  • MBA or relevant experience with business degree OR extensive experience with limited degree

This position will require access to information protected under U.S. export control laws and regulations, including Export Administration Regulations (EAR).  Please note that any offer for employment will be conditioned on any required authorization to receive software or technology controlled under these U.S. export control laws and regulations necessary to perform the responsibilities of the position.  

Sepion provides 100% employer covered healthcare for our employees, and 50% employer covered healthcare for their dependents. Our commitment to balance is demonstrated through our competitive time off plan, including but not limited to vacation, volunteer, sick and national holidays. 

Posted: 2022-06-10 Expires: 2022-07-11

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Business Operations Manager

Sepion Technologies
Emeryville, CA 94608

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