19 days old

Associate Director, Grants Office

Amherst College
Amherst, MA 01002
Apply Now
Apply on the Company Site
  • Job Code

Amherst College

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Associate Director, Grants Office position. The Associate Director, Grants Office is a full-time, year-round position. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the w ays in which they bring value to and will work towards supporting a broadly diverse community.

Reporting to the Director of the Grants Office (GO), the Associate Director is responsible for identifying and researching sources of support to meet faculty needs. This position assists faculty as assigned by researching funders, proofreading, and providing institutional information and guidance for proposals and reports. The Associate Director helps our diverse faculty plan and articulate their research proposals, prepares proposal budgets, and gathers supporting documentation for proposals as required by funders and the college. The Associate Director provides guidance to the Administrative Assistant by identifying and curating resources for faculty grant-seekers, and drafts press releases and summaries related to recent grant awards for the president, provost, GO website, and other college administrators as needed. Other duties are assigned as necessary to support the mission of GO and the Provost and Dean of the Faculty office.

The Associate Director prepares briefing materials and foundation correspondence for the President, Provost and Dean of the Faculty, and other administrators as assigned, and organizes logistics for foundation or government site visits. Up to 5% travel and occasional evening or weekend work to meet deadlines and take part in campus events is required.

Summary of Duties and Responsibilities

Support of Faculty Grant Seeking:
Meets one-on-one with faculty or with academic departments to help identify funding opportunities and develop grant-seeking plans. Helps lead workshops for grant seekers. Researches funding opportunities and helps faculty use Amherst's GrantForward funding opportunities database. Assists faculty with proposal development, including narratives, budgets, and required attachments. Supports faculty use of the GrantsLink internal review process. Provides a final review of completed proposals before they are forwarded to the Controller for signature/submission. Assists faculty with meeting funder reporting requirements, and helps request modifications (such as no-cost extensions) of faculty grants.

Collaborations with Amherst Colleagues and Institutional Partner Faculty/Administrators:
Consults with the Controller's Office as needed regarding proposals and forwards reviewed proposals to the Controller for submission. Helps facilitate communication between faculty and their collaborators at other institutions around the development of proposals, including interactions with sponsored research or grants colleagues. Works with faculty to develop necessary documentation for grant-funded collaborations.

Tracking and reporting of grant activity:
Helps maintain office data information systems by contributing and regularly updating information about faculty proposals in progress, submissions, and awards. Maintains information about faculty consultations. Writes summaries of faculty grant awards as requested for use on the Grants Office website and by communications and college leaders.

Monitoring and Ongoing Learning about Grant Requirements:
Monitors funding opportunities for faculty research grants and sabbatical fellowships. Provides links or content for GO website and Provost's newsletters related to funding opportunities and workshops for grant seekers. Attends funding agency webinars and professional conferences (CLASP, NCURA, or others) to remain current on federal and private funding regulations. Communicates federal or private policy changes to faculty.

Other Writing, Copyediting, and Proofreading:
Writes selected Grants Office correspondence or reporting as requested. Copyedits or proofreads Grants Office proposals, reports, and correspondence as requested to ensure they are free of errors. Proofreads budgets for faculty and institutional grants as requested to check calculations and alignment of Amherst's internal grant budgets and budgets for submission.

  • B.A. or equivalent
  • Excellent verbal and written communication skills , including the ability to effectively communicate effectively across a diverse community.
  • Some familiarity with budget development.
  • Willingness to learn and pursue college-funded training on federal and private grants, college grant policies, and pre-award grant administration, and to learn college information systems and tools.
  • Demonstrated commitment to diversity, equity and inclusion, and to contributing to an intentionally inclusive culture.
  • Ability to work effectively and with flexibility in the face of shifting deadlines and priorities.
  • Proficiency using Microsoft Office and Adobe Reader.
  • At least three years of related experience in writing, editing, proposal development, communications, stewardship, or project management in a higher education, nonprofit, public agency, or K-12 setting.

  • Advanced Degree
  • Experience in foundation relations, research development, or sponsored research administration.
  • Knowledge of federal and/or private funders and grant-related policies.
  • Experience and facility working with federal grant budgets.

Amherst College requires all employees to be fully vaccinated for COVID-19 (medical and religious exemptions may apply).

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information .

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. Review of applications will begin immediately and will continue until the position is filled.

To find information about job group and level (JGL) follow this link.


Posted: 2021-10-09 Expires: 2021-11-10

Job Opportunities

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Associate Director, Grants Office

Amherst College
Amherst, MA 01002

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast