28 days old

Assistant to the Chief Financial Officer - Alfred State College

Alfred State College
Alfred, NY 14802
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Alfred State College

Location: Alfred, NY Category: Management Posted On: Thu Dec 17 2020 Job Description:

The Assistant to the Chief Financial Officer (CFO) must work independently to complete a broad variety of high-level administrative tasks. The assistant must anticipate the CFO's needs and maintain confidentiality and professionalism at all times. The assistant must be forward thinking, detail oriented, and possess strong planning and interpersonal skills to successfully manage the office operations.


Manage CFO's extremely active calendar of appointments to ensure appropriate scheduling of his time. Prioritize meetings and completion of action items, while avoiding time conflicts.
Manage the inflow of correspondence from multiple sources and help ensure timely responses and follow through
Coordinate the completion of reports to meet required deadlines.
Track open items and anticipate the need to schedule work time on the CFO's calendar. Meet with the CFO regularly to keep him informed of upcoming commitments and deadlines.
Organize and prioritize a vast amount of information to make sure each item is addressed in the order of importance.
Prepare, review, and follow through to completion of Affiliation Agreements, Rental Agreements, Revocable Permits, Participant Release and Code of Conduct Agreements, and MOUs. Assure all policies and procedures are followed. Work directly with SUNY Legal when agreements need to be vetted.
Monitor and balance state accounts and Capital Project Management accounts. Participate in Capital Project Management meetings to understand the status of the capital projects and their budgetary needs.
Coordinate travel arrangements and complete expense reports.
Assist with special projects and duties
Maintain the College Organizational Chart
Process and distribute daily mail and handle basic activities to manage the office
Operate as liaison to CFO's direct reports and staff from other divisions.

Skills required:

Ability to maintain a high level of confidentiality
Exceptional organizational skills and attention to detail
Deep understanding of legal terminology and the appropriate structure of legal documentation
Ability to multitask and prioritize tasks
Excellent time management skills and the ability to meet deadlines
Excellent verbal and written communication skills
Ability to work effectively, exhibiting intuitiveness, while being highly autonomous
Strong interpersonal skills
Ability to follow through on projects to successful completion



Job Requirements:

At least five years of experience as an executive assistant, similar role, or the ability to demonstrate a comparable skillset. A minimum two-year degree or similar courses or training are preferred. Candidate must have experience with Microsoft Office Suite and be familiar with various office equipment and software applications.

Additional Information:

Pursuant to University policy, Alfred State College is committed to ensuring equal employment, education opportunity, and equal access to services, programs, and activities without regard to an individual's race, color, national origin, sex, religion, age, disability, gender characteristics, marital status, veteran status, military status, domestic violence victim status, or ex-offender status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic.

All applicants are subject to a criminal, employment, and educational background check.

This report is available on the college's website at:


If you would like to receive the combined Annual Security and Fire Safety Report which contains this information, you can stop in and request one at the University Police Department, located in the TG House on Lower College Drive. You can also request a copy by calling the University Police Secretary at 607-587-3992.

Posted: 2020-12-18 Expires: 2021-01-19

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Assistant to the Chief Financial Officer - Alfred State College

Alfred State College
Alfred, NY 14802

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