9 days old

Assistant Supervisor 4, Adm NE - Library

Stockton University
Absecon, NJ 08205
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Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education opportunities. The University, one hour from Philadelphia and two hours from New York City, offers unique living and learning environments throughout southern New Jersey, including the 1,600 acre Galloway campus in the Pinelands National Reserve and Stockton University Atlantic City, located in the University District, just steps from the beach and the iconic Atlantic City Boardwalk. Additional locations include Hammonton, Manahawkin and Woodbine. As a public university, Stockton provides an environment for excellence to a diverse student body, including those from underrepresented populations, through an interdisciplinary approach to liberal arts, sciences and professional education. Founded in 1969, Stockton held its first classes in 1971. The Universitys commitment to cultural diversity and its welcoming and vibrant community makes Stockton a great place to learn and work! Learn more about the many reasons to choose Stockton at www.Stockton.edu.

Under the direction of the Director of Library Services, the Assistant Supervisor 4 handles unit purchasing and requisition requests; processes evaluation files for librarians and staff; prepares paperwork for new-hires and other employees; verifies time-sheet entries; and supervises office staff and student workers, including conducting performance reviews, among other duties.

Screening of applications begins immediately and will continue until the position is filled.

Only electronic documents will be accepted. Please complete the on-line application in addition to providing the following required documents. All required documents must be submitted in order for your application to move forward. You may upload documents using Microsoft Word or PDF.

  1. A letter of interest describing specific skills and experiences
  2. A current rsum
  3. A list of three professional references (included in the application): Name, Organization, Email Address and Telephone

Please note:

  • All offers of employment are contingent upon a favorable background check, which may include social intelligence from a consumer reporting agency.
  • Individuals with disabilities desiring accommodations in the application process should contact the Office of Human Resources (Main Campus, J-115) at 609-652-4384, Monday - Friday between 8:00am - 5:00pm.
  • In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
  • Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act (Clery Act), prospective employees may access Stocktons Annual Security and Fire Safety Report (ASFSR) is available at https://www.stockton.edu/police/crime-statistics.html. The ASFSR contains the previous three years of reported Clery Act crime statistics, fire safety information and information regarding campus and personal safety. If you would like a paper copy of the report, please visit the Stockton University Police Department, building 71, 101 Vera King Farris Drive, Galloway Township, NJ, or call 609-652-4390, to request that a copy be mailed to you.
  • Stockton University is an equal opportunity institution encouraging a diverse pool of applicants, visit; http://www.stockton.edu/affirmative_action. Additionally, pursuant to Title IX of the Education Amendment of 1972, Stockton University prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities. #SU

  • Supervise administrative office
  • Uphold and apply University/State/Federal human resource policies and procedures
  • Uphold and apply University/State/Federal budgetary policies and procedures
  • Remain in constant communication with library faculty and staff about all matters that affect their work
  • Process PO's, encumbrances and direct pays; compile and analyze financial data and create financial reports; keep accurate accounts of the library financial records, reconciliations, budget transfers and revenue account deposits
  • Transaction records complete and up to date and POs/invoices processed in timely manner
  • Super User for timesheets. Verify time is recorded properly on electronic timesheet
  • Supervise, train and assign tasks to administrative office staff and students; conduct performance reviews for these employees; and track work hours of work-study students, student workers and TES employees
  • Time-off requests recorded and processed and time sheets submitted at deadline
  • Prepare paperwork for new hires; verify DL and SS information for student workers and TES employees; prepare reappointment/tenure/promotion and nomination files; assist candidates with travel. Prepare paperwork for new hires; verify DL and SS information for student workers and TES employees; prepare reappointment/tenure/promotion and nomination files; assist candidates with travel arrangements and post advertisements for vacant positions arrangements and post advertisements for vacant positions
  • Paperwork and files completed according to procedures
  • Verify and approve Chrome River Pre-Approval requests before going to budget unit manager
  • Assist employees with expense reports in Chrome River
  • Verify account and budget availability
  • Support Stockton Universitys diversity commitment and strong student-centered vision and mission


  • Graduation from an accredited college with a Bachelor's degree


  • One (1) year of professional experience in review and analysis of administrative practices, policies, and operations; including making recommendations.

NOTE: Applicants who do not possess the required education may substitute experience on a year for year basis


Posted: 2021-04-28 Expires: 2021-05-30

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Assistant Supervisor 4, Adm NE - Library

Stockton University
Absecon, NJ 08205

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