22 days old

Administrator Coordinator

Society of Actuaries
Schaumburg, IL 60173
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  • Job Code
    186387930
Administrator Coordinator

This is a hybrid position and can be based in our Schaumburg or downtown Chicago office.

JOB SUMMARY: Under the supervision of Director, Meetings & Events, provides administrative support to the meetings, employer engagement and professional development teams. Provides support to and completes periodic special projects on an as needed basis.

ESSENTIAL FUNCTIONS:

  • Process department invoices and ensure timely payments are made through finance team.
  • Process department contracts through SOA contract software. Facilitate questions between approvers and contract owners.
  • Process sponsorship/exhibit contracts and invoicing through Personify.
  • Reconcile department team members monthly credit card statements.
  • Schedule, attend and provide minutes for department volunteer meetings
  • Assist with finalizing meeting notes from employer visits.
  • Assist with research of organizations to aid the sales and employer efforts.
  • Support SOAs Job Center.
  • Support record management in Salesforce related to sponsors, corporate products, and employer contacts.
  • Oversees organizational event and webcast calendars.
  • Provide data entry support.
  • Other duties as assigned.

EDUCATION AND EXPERIENCE REQUIRED (an equivalent amount of training, education and experience will be considered)

  • At least one year of experience in an administrative or similar role, preferably in an association/not-for-profit environment. Working with volunteer members a plus.
  • At least an Associates degree, Bachelors degree preferred or equivalent work experience.
  • Adept in technology and software programs; knowledge of Salesforce, or other CRM is a plus.
  • Requires excellent written and oral communication and organizational skills.
  • Requires intermediate to expert-level knowledge of Microsoft Office programs (i.e., Word, Excel, PowerPoint, and Outlook).

KNOWLEDGE, SKILLS AND ABILITIES

  • Ability to be a team player, assisting wherever help is needed.
  • Detail oriented, strong organizational skills.
  • Aptitude to work on multiple projects and meet deadlines.
  • Willingness to learn new skills.
  • Requires ability to establish positive, open, approachable relationships with staff at all levels, as well as with volunteers, candidates, and members.
  • Ability to anticipate likely support requirements in advance of their need.
  • Requires a highly flexible work schedule that can adjust and respond to varying requirements needed to get the necessary work completed.
  • Requires the ability to work well under pressure while maintaining a positive temperament in a variety of work situations.

The SOA will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, religion, age, sex, pregnancy, national origin, ancestry, disability (mental or physical), genetic information, military or veteran status, marital status, order of protection status, gender identity, sexual orientation or any other category protected by applicable law. Such action shall include but is not limited to: initial consideration for employment; job placement and assignment of responsibilities; performance evaluation; promotion and advancement; compensation and fringe benefits; training and professional development opportunities; formulation and application of human resource policies and rules; facility and service accessibility; and discipline and termination.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.





PI186387930

Posted: 2022-07-21 Expires: 2022-08-22

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Administrator Coordinator

Society of Actuaries
Schaumburg, IL 60173

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