25 days old

Administrative Assistant

Haley & Aldrich
New York, NY 10002
Apply Now
Apply on the Company Site
  • Job Code

Administrative Assistant
New York City, NY, US | req819

Administrative Assistant - New York City

At Haley & Aldrich, our goal is to deliver exceptional service to our clients and our communities. And we know that to do so, we need diverse and unconventional thinkers. That's why we foster a culture that provides collaboration, flexibility, and support - so our staff can bring their unique value to bear and explore the areas they're passionate about.

Are you looking to work in an environment where you can be your authentic self and work on projects that are meaningful to you?

Come join a diverse and talented team here at Haley & Aldrich asa full-time Administrative Assistant in our New York City,NY office. Take advantage of the opportunity to be part of anexciting, growing office and be a valued member of a nationwide administrativeteam across the country. We are a dynamic company with many differentservice areas, and we value and support internal growth and development.

The successful candidate will:

  • Act as the "face of the company" by performing front desk/receptionist duties to include greeting all visitors upon arrival and notifying staff; answer main office phone and route calls with high accuracy in a manner that demonstrates culture, values, image, and client service expectations.
  • Perform general office managerial duties in a professional manner, including front desk administration tasks, maintaining office equipment to enable production of high-quality client deliverables on-time, and maintaining all common areas, including the front lobby, reception, kitchen/break areas conference rooms.
  • Route incoming packages and supplies to the appropriate work group.
  • Demonstrate professionalism and possess the ability to work well under pressure and changing priorities; be deadline and detail oriented and have a positive "can do" attitude.
  • Deliver administrative support in the areas of creating, editing, and producing hard copy documents and electronic deliverables, with emphasis on providing quality control by reviewing documents for adherence to document standards and for overall grammatical correctness and consistency.
  • Provide support in the areas of travel arrangements, registering for conferences and maintaining staff accreditations.
  • Provide marketing support such as creating RFP responses and other related documents.
  • Assist with Project administration.
  • Schedule, coordinate, and support on- or off-site conferences, meetings, teleconferences, and web-ex meetings. This includes, but not limited to, interaction with catering companies and setting up laptops and projection equipment.
  • Act as building facilities liaison when any issues arise.
  • Successfully take direction and manage multiple priorities with ease.
  • Perform other tasks as requested.

  • Minimum of 2-5 years of corporate work experience
  • Strong attention to detail to deliver high quality work products that meet document standards
  • Able to respond promptly and effectively to external and internal clients, and efficiently manage time to prioritize tasks
  • Excellent verbal and written (grammar, punctuation, etc.) communication skills and exceptional interpersonal skills
  • Must be highly proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI
  • Must possess intermediate skills with SharePoint and MS Project
  • Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.)
  • Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.

About Haley & Aldrich

Haley & Aldrich, Inc. is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our one-team approach allows us to draw from our 700 engineers, scientists, and constructors in 30 offices for creative collaboration and expert perspectives. Since our founding in 1957, we have one goal in all we do: deliver long-term value efficiently, no matter how straightforward or complex the challenge. In 2020, Haley & Aldrich acquired Hart Crowser, an engineering and environmental consultancy with extensive expertise in the Pacific Northwest and recognized for its cutting-edge performance-based seismic design methods. Visit http://www.haleyaldrich.com.

Haley & Aldrich is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to gender, race, age, disability, veteran or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan and a solid benefits package that includes; health, dental, vision; Short-Term/Long-Term Disability; 401(k) with match; generous vacation plan and paid time off; tuition reimbursement; long-term care, and more. Interested candidates should apply online on our Careers page.


ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES AND LIMITED ENGLISH PROFICIENCY Haley & Aldrich, an equal opportunity employer committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans Readjustment Act of 1974, Title I of the Americans with Disabilities Act of 1990 and pursuant to Executive Order 13166, applicants with disabilities or limited English proficiency that require accommodation in the job application process may contact 1-617-886-7400 for assistance.


Posted: 2021-07-08 Expires: 2021-08-09

Job Opportunities

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Administrative Assistant

Haley & Aldrich
New York, NY 10002

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast