18 days old

Administrative Assistant

ARC Document Solutions
Charlotte, NC 28217
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  • Job Code
    134665320

SUMMARY

The Administrative Assistant will be responsible for answering incoming calls, directing calls to appropriate departments, providing the On-Site Facilities Manager with administrative support, ordering supplies and materials, assisting with billing as well as additional clerical duties.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associates voice mailbox when the associate is unavailable.
  • Provides callers with information such as facility address, directions to the location, company fax numbers, company website, and other related information.
  • Support onsite team with calendaring, correspondence, and organizational tasks as assigned
  • Assist with order entry and customer billing/invoicing.
  • Received, sorts, and forwards incoming mail. Maintains and routes publications.
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Assists in the ordering, receiving, stocking and distribution of office supplies.
  • May also assist with other related clerical duties such as photocopying, faxing, filing and collating.
  • Confers with other managers to coordinate activities of individual departments and branches.
  • Maintain a courteous and can-do attitude with internal and external customers
  • Abide by all company rules and regulations, including those set forth in the Employee Handbook
  • Team-oriented and flexible. Ability to organize and prioritize workflow and meet deadlines with minimal oversight.
  • Other duties as assigned.

EDUCATION AND EXPERIENCE

  • High School diploma or equivalent
  • At least 2 years of equivalent administrative experience
  • Possess strong organizational and attention to detail skills
  • Excellent verbal, written, and exceptional interpersonal communication skills




PI134665320

Posted: 2021-04-21 Expires: 2021-05-23

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Administrative Assistant

ARC Document Solutions
Charlotte, NC 28217

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