27 days old

Administrative Assistant

Amherst College
Amherst, MA 01002
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Amherst College

Amherst Campus
Amherst Staff
Part time

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Administrative Assistant (Casual Position, No Benefits) position. The Administrative Assistant is a part-time, casual position, with no benefits. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the w ays in which they bring value to and will work towards supporting a broadly diverse community.

The Case Management Administrative Assistant is the primary team member responsible for record-keeping and business operations related to Case Management student support and logistics. This Administrative Assistant will work closely with the Director and the Case Manager to ensure consistency and accuracy with student recording keeping including (but not limited to): Student meeting records, student leave of absence and readmission requests and records, correspondence with students regarding emergency funding requests, transportation assistance, and collaboration with campus partners. This position is 19 hours per week and requires working independently while managing multiple projects as well as communicating effectively with diverse populations verbally and in writing.

Summary of Principal Duties and Responsibilities:

Administrative Duties to support Case Management functions
  • Track all student Care Reports as they are submitted, confirm what action will be taken, confirm notes recorded in Maxient, collect data on an ongoing basis for analytics purposes
  • Maintain up-to-date information on the website, correspond with students regarding deadlines, requirements, and process
  • When students initiate leave, update data in Colleague, notify a diverse group of campus partners via listserv email, confirm all documentation is received and filed correctly
  • When students request readmission, track document submission and student follow-through with required steps in the readmission process
  • Assist with email correspondence related to student emergency fund
  • Manage Case Management business account with Uber and local transportation companies, coordinate ride scheduling, manage college vehicle reservations
  • Enter Case Management related police reports into appropriate Maxient cases
  • Create and add to Maxient cases as appropriate, including adding Care Team notes to cases, Case Management meeting notes, Case Management email threads, and other data as requested

  • Bachelor's Degree
  • Proficient in Microsoft Office including Excel, Word, PowerPoint
  • Proficiency with Google Suite
  • Experience with content management systems for website editing
  • Ability to learn new software skills (Specifically Colleague, Workday, Maxient)
  • Excellent written and verbal communication and interpersonal skills
  • Demonstrated efficacy working with diverse teams
  • Demonstrated organizational and time management skills including managing and prioritizing multiple tasks
  • Commitment to working with a diverse and inclusive community
  • Ability to take initiative, work independently and collaboratively

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs . Please be sure to upload all requested documents in the first step of the application process. Applications cannot be revised once submitted. Review of applications will begin immediately and will continue until the position is filled.
To find information about job group and level (JGL) follow this link.

Posted: 2021-01-29 Expires: 2021-03-02

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Administrative Assistant

Amherst College
Amherst, MA 01002

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