18 days old

Accounting & Payables Assistant

Boys and Girls Clubs of Portland
Portland, OR 97202
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  • Job Code
    192095209
  • Jobs Rated
    th

MISSION STATEMENT

BGCPS Mission is to empower all young people, especially those who need us most, to discover their full potential as caring, engaged, responsible community members. BGCPs top priorities are to ensure an inclusive, diverse, and equitable work environment with an uncompromised commitment to safety. We are committed to filtering all policies and practices through an equity-based and trauma-informed care lens. We position ourselves as lifelong learners and seek individuals who have demonstrated dedication to creating safe and nurturing environments. We seek individuals who are dedicated to supporting extraordinary experiences for youth, are exceptional team members, have an investment in our surrounding communities, and are hungry for ongoing personal growth and professional development.

BENEFITS:

  • Medical, dental, vision, and flexible spending account (FSA)
  • 100% company-paid benefits such as life insurance, short-term and long-term disability, and accidental death & dismemberment.
  • Generous paid time off (PTO)
  • Company-paid holidays
  • Retirement plans with employer match
  • Professional development
  • Performance bonuses
  • Mileage reimbursements
  • Business expense reimbursements

Medical & related benefits provide $10,000 - $15,000 in additional monetary support to employees.

OVERVIEW

BGCP is seeking an analytical accounting and payables assistant with primary responsibility for accounts payable in managing an organizations obligations to its vendors, stakeholders, and payees. In this role, the ideal candidate will possess in-depth accounts payable knowledge and experience in general accounting functions and procedures. The person will be responsible for processing timely matter payments of vendor invoices and expense reimbursements and maintaining accurate records and control reports. The duties include daily bookkeeping, record keeping, financial reporting, and expense analysis. Attention to detail is necessary, and the ability to multitask is essential.

The ideal candidate will have proven accounts payable experience as an accounting professional to help improve our operational efficiency and aid our continued growth.

SPECIFIC DUTIES/RESPONSIBILITIES:

Primary responsibilities as an integral part of the financial operations team will touch on the following areas:

  • Generating reports and statements for internal use such as A/P aging schedules each month
  • Management of Credit Card Program & House Accounts
  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase orders, contracts, invoices, or payment discrepancies and documentation.
  • Issues stop payments or purchase order amendments.
  • Pays employees by receiving and verifying purchase orders, reimbursements, and requests for advances; prepares checks.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Protects the organizations value by keeping information confidential.
  • Responsible for all payables and related activities
  • Maintaining accurate A/P aging and collection efforts on overdue payables
  • Prepares bank reconciliation
  • Making electronic or cash deposits to company bank accounts
  • Responsible for maintaining and implementing purchase order system distribution, tracking & monitoring
  • Prepares to check register with proper documentation consistent with cash management practices and guidelines of the organization
  • Processes timely remote or in-person deposits to Bank
  • Processing due invoices for payments and data entry functions with day-to-day issues.
  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Accomplishes accounting and organization mission by completing related results as needed.
  • Maintenance, recording entries, and reconciling sub-ledgers by verifying posted accounting transactions.
  • Reconcile processed work by verifying entries and comparing system reports to balances.
  • Keeping track of prepaid accruals.
  • Analyzing company expenses, including comparisons to forecasted results and trended results.
  • Manage and monitor the issuance, tracking, receipt, and compliance with purchase order procedures by all BGCP staff before entering POs into the financial system
  • Assist in the development of BGCPs approved vendor program to set up new vendors who qualify as approved BGCP vendors
  • Managing Vendor approved financial procedures, due diligence, compliance by vendors related to compliance with vendor program for approved vendors, as well as ensuring diversity in BGCPs procurement and use of BIPOC entrepreneurs
  • Management, monitoring, and compliance of BGCPs approved vendors
  • Manage set up of new vendors with required documentation such as W-9s, vendor information forms, and archiving into the finance drive as well as the existing Quick Books file
  • Assist with timely preparation and distribution of IRS Form 1099 and W9 information request
  • Manage compliance by vendors with BGCPs mandatory vaccination policy, including the distribution of attestation forms
  • Complete credit applications and supply trade references, as necessary.
  • Administer and disburse YOY and Athletic scholarship funds and supply letters of instruction to schools.
  • Managing the collection of club-site deposits
  • Updates job knowledge by participating in educational opportunities.

POSITION EXPERIENCE & QUALIFICATIONS

  • Requires 3+ years of experience as an accounting or finance professional with an organization with responsibility for accounts payable and management of payables.
  • Bachelors degree in accounting, finance, or related field.
  • Solid understanding of bookkeeping and accounting payables principles.
  • Hands-on experience with Excel and proprietary software.
  • Proficient in Quick Books
  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat
  • Organizational and timemanagement skills
  • Ability to, both independently and collaboratively, solve problems, manage multiple priorities, and move complex projects forward while paying attention to details and deliverables
  • Exhibit understanding, sensitivity, and responsiveness to cultural differences present in BGCPs service and employee population
  • Strong math, typing, and computer skills, especially with bookkeeping software.
  • Excellent communication, research, problem-solving, and time management skills.

THE SELECTION PROCESS

  • Interview with CFO and CEO to review minimum qualifications

BGCP STATEMENTS ON DEI & EQUALITY

  • Diversity and Inclusion: At BGCP, we do not just accept difference; we value and support it to create a culture of dignity and respect for our employees.
  • BGCP is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, age, disability, military status, national origin, or any other characteristic protected under federal, state, or applicable local law.
  • Under Oregon Law, qualifying veterans may apply for veterans preference.




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Jobs Rated Reports for Accounting

Posted: 2022-09-19 Expires: 2022-10-21

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Accounting & Payables Assistant

Boys and Girls Clubs of Portland
Portland, OR 97202

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