23 days old

Academic Department Coordinator

Amherst College
Amherst, MA 01002
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  • Job Code
    153020974

Amherst College


Amherst Campus
Amherst Staff
Academic Year Staff
Full time
JR1998

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Academic Department Coordinator position. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the w ays in which they bring value to and will work towards supporting a broadly diverse community.

The Academic Department Coordinator (ADC) supports the administration of the Department of French. Ensures the efficient operation of the department office by serving as the first point of contact for the department, managing daily business, and maintaining resources and records. Facilitates smooth administration of the department by collaborating with other offices, scheduling business, and supporting faculty in searches, reappointment and tenure cases. Assists in managing the logistics of the curriculum, student enrollment, and major requirements. The ADC is the public face of the Department of French. The ADC fosters a respectful, inclusive, and welcoming environment via daily interaction with diverse members of the College community.

Summary of Duties and Responsibilities
Curriculum and Major Support
  • Provide information about the major in response to student or faculty inquiries and in service of a diverse community
  • Administer French major records and declarations of the major
  • Assist in coordinating, scheduling, and listing of French courses
  • Assist with course preparations and changes
  • Assist faculty and the Chair in managing issues that arise with respect to student enrollment, credit, major declarations, etc.
  • Assist with syllabi and obtaining copyright permissions; maintain department webpage, department calendar; collaborates with Office of Communication to advertise department events
  • Responsible for distributing and collecting keys for students, language assistants, and new faculty

Office Management
  • Serve as the first point of contact in the Departments of French to a diverse community
  • Maintain inventory, supplies, and department common spaces
  • Maintain department files and electronic resources, including confidential materials
  • Manage budgets, process invoices, and track expenses for department accounts
  • Process weekly payroll for academic interns
  • Respond to departmental inquiries

Administrative Support
  • Serve as department liaison to the College community and foreign teaching assistants
  • Arranges for accommodations, transportation, and entertainment for departmental visitors and speakers
  • Assist in faculty searches by coordinating search process logistics for candidate review, interviews, and communication
  • Assist in reappointment and tenure cases by managing the course evaluation process for non-tenured faculty, maintaining comprehensive records, and assisting the department in preparing materials for review
  • Schedule and coordinate department events including receptions, dinners, and visiting speakers
  • Support the Chair in preparing relevant materials for department meetings
  • Support faculty and the Chair with other administrative items such as equipment requests, external reviews, etc.
  • Coordinates community-based programs

Qualifications
Required:
  • Associate's Degree or equivalent training/education
  • Three years of related experience
  • Excellent interpersonal, verbal and written communication, and diplomacy skills
  • Excellent organizational and time management skills
  • Accuracy and attention to detail
  • Sensitivity to issues of confidentiality
  • Ability to take initiative, work independently, and work collaboratively
  • Proficient in Microsoft Office with the ability to learn new software programs
  • Commitment to diversity and inclusion

Preferred:
  • Bachelor's Degree
  • More than one year of related experience

Amherst College requires all employees to be fully vaccinated for COVID-19 (medical and religious exemptions may apply).

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information .

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. Review of applications will begin immediately and will continue until the position is filled.

To find information about job group and level (JGL) follow this link.






PI153020974

Posted: 2021-11-06 Expires: 2021-12-08

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Academic Department Coordinator

Amherst College
Amherst, MA 01002

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