1+ months

Academic Department Coordinator

Amherst College
Amherst, MA 01002
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  • Job Code
    117242024


Amherst College invites applications for the Academic Department Coordinator. The Academic Department Coordinator is a full-time position, 35 hours per week for 10 months, 29 hours per week for 2 months, and is classified as job group and level AO-5 in our compensation program. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

The Academic Department Coordinator (ADC) supports the administrative and logistical efforts of the Religion Department. The ADC serves as a liaison to the diverse campus community and ensures that the department office runs efficiently. The ADC manages all aspects of the department budget, including endowed funds and faculty research and travel accounts. Additionally, the ADC coordinates departmental events, faculty searches, and reappointment and tenure cases. The ADC also assists with curriculum and enrollment management and oversees all aspects of the course catalog process. Finally, the ADC is expected to support a diverse workforce and to assist the College in creating a respectful and inclusive work environment for staff, faculty, students, and visitors.

Summary of Principal Duties and Responsibilities:

Budget Management
  • Process invoices, reimbursements, honoraria
  • Purchase departmental supplies and books requested by faculty for the endowed Yegian and Hamilton Libraries
  • Assist faculty with processing expenditures from faculty accounts
  • Track and reconcile expenses; project balances; create reports for four separate budgets

Office Management
  • Provide general administrative duties including distributing mail, answering department inquiries, and facilitating department meetings
  • Reserve Pemberton Lounge, Chapin Kitchen, and Chapin Chapel using the EMS system
  • Maintain department website, department files, and electronic resources, including confidential materials
  • Supervise student workers and process student and research assistant payroll documentation
  • Assist in reappointment and tenure cases by managing the course evaluation process; maintaining comprehensive records; assisting the department in preparing materials for review
  • Coordinate faculty searches including placing ads, communicating with a diverse set of candidates, and scheduling interviews and campus visits
  • Manage the annual Moseley Prize and Comprehensive Exam processes

Course Management
  • Submit information concerning course descriptions, teaching schedules, and all relevant aspects of the course catalogue to the registrar by established deadlines
  • Prepare course readers and e-reserves, secure copyright permission, and maintain Moodle class websites
  • Support faculty with the preparation of syllabi and other course materials
  • Assist faculty with organizing the Comprehensive Exam process

Event Management
  • Coordinate approximately 30 guest lecture events each academic year, arrange lodging and travel accommodations, and process associated honoraria and reimbursement requests
  • Create and distribute digital and printed publicity
  • Reserve venues and arrange for catering services as needed
  • Coordinate special receptions, dinners, and other events for a diverse set of students and faculty
  • Plan and implement gatherings for current and prospective majors

QUALIFICATIONS

Required:
  • High School Diploma or Equivalent
  • 5 years of related experience
  • Proficient in accounting and/or budget management
  • Strong interpersonal, written and verbal communication, customer service, and diplomacy skills
  • Sensitivity to issues of confidentiality
  • Commitment to working with a diverse and inclusive community
  • Demonstrated organizational and time management skills with the ability to prioritize, multi-task, and function with attention to detail and accuracy
  • Proficient in Microsoft Office with the ability to learn new software programs

Preferred:
  • Bachelor's Degree
APPLICATION INSTRUCTIONS

Interested candidates are asked to submit a cover letter, resume, and the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled.
ABOUT AMHERST COLLEGE
Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The College's community is composed of about 1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The College's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm ; three museums: Emily Dickinson Museum , Beneski Museum of Natural History and Mead Art Museum ; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!

PI117242024

<br/><br>Amherst College invites applications for the Academic Department Coordinator. The Academic Department Coordinator is a full-time position, 35 hours per week for 10 months, 29 hours per week for 2 months, and is classified as job group and level AO-5 in our compensation program. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.<br><br>The Academic Department Coordinator (ADC) supports the administrative and logistical efforts of the Religion Department. The ADC serves as a liaison to the diverse campus community and ensures that the department office runs efficiently. The ADC manages all aspects of the department budget, including endowed funds and faculty research and travel accounts. Additionally, the ADC coordinates departmental events, faculty searches, and reappointment and tenure cases. The ADC also assists with curriculum and enrollment management and oversees all aspects of the course catalog process. Finally, the ADC is expected to support a diverse workforce and to assist the College in creating a respectful and inclusive work environment for staff, faculty, students, and visitors. <br><br>Summary of Principal Duties and Responsibilities:<br><br><strong>Budget Management</strong><br><ul><li>Process invoices, reimbursements, honoraria</li><li>Purchase departmental supplies and books requested by faculty for the endowed Yegian and Hamilton Libraries</li><li>Assist faculty with processing expenditures from faculty accounts</li><li>Track and reconcile expenses; project balances; create reports for four separate budgets</li></ul><br><strong>Office Management</strong><br><ul><li>Provide general administrative duties including distributing mail, answering department inquiries, and facilitating department meetings</li><li>Reserve Pemberton Lounge, Chapin Kitchen, and Chapin Chapel using the EMS system</li><li>Maintain department website, department files, and electronic resources, including confidential materials</li><li>Supervise student workers and process student and research assistant payroll documentation</li><li>Assist in reappointment and tenure cases by managing the course evaluation process; maintaining comprehensive records; assisting the department in preparing materials for review</li><li>Coordinate faculty searches including placing ads, communicating with a diverse set of candidates, and scheduling interviews and campus visits</li><li>Manage the annual Moseley Prize and Comprehensive Exam processes</li></ul><br><strong>Course Management</strong><br><ul><li>Submit information concerning course descriptions, teaching schedules, and all relevant aspects of the course catalogue to the registrar by established deadlines</li><li>Prepare course readers and e-reserves, secure copyright permission, and maintain Moodle class websites</li><li>Support faculty with the preparation of syllabi and other course materials</li><li>Assist faculty with organizing the Comprehensive Exam process</li></ul><br><strong>Event Management</strong><br><ul><li>Coordinate approximately 30 guest lecture events each academic year, arrange lodging and travel accommodations, and process associated honoraria and reimbursement requests</li><li>Create and distribute digital and printed publicity</li><li>Reserve venues and arrange for catering services as needed</li><li>Coordinate special receptions, dinners, and other events for a diverse set of students and faculty</li><li>Plan and implement gatherings for current and prospective majors</li></ul><br><b>QUALIFICATIONS</b><br><br>Required:<br><ul><li>High School Diploma or Equivalent</li><li>5 years of related experience</li><li>Proficient in accounting and/or budget management</li><li>Strong interpersonal, written and verbal communication, customer service, and diplomacy skills</li><li>Sensitivity to issues of confidentiality</li><li>Commitment to working with a diverse and inclusive community</li><li>Demonstrated organizational and time management skills with the ability to prioritize, multi-task, and function with attention to detail and accuracy</li><li>Proficient in Microsoft Office with the ability to learn new software programs</li></ul><br>Preferred:<br><ul><li>Bachelor's Degree</li></ul><b>APPLICATION INSTRUCTIONS</b><br><br>Interested candidates are asked to submit a cover letter, resume, and the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled. <br><strong>ABOUT AMHERST COLLEGE <br>Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The College's community is composed of about 1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The College's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm ; three museums: Emily Dickinson Museum , Beneski Museum of Natural History and Mead Art Museum ; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!<br/> <img src="https://analytics.click2apply.net/v/z1rkOxfOomyDF7oqiADpj"> <p>PI117242024</p>
Posted: 2020-01-18 Expires: 2020-02-19

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Academic Department Coordinator

Amherst College
Amherst, MA 01002

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