Academic Coordinator II, Philosophy and History (10-month academic year)

Job Description Summary
PLEASE NOTE: This position is a 10-month full-time academic year regular position.

Reporting directly to the department Chair(s), the Academic Coordinator II assists with daily operations within the department(s) they serve. This position executes in a professional and proficient manner a wide variety of administrative, technical, and financial services to support the department Chair(s), faculty, and students.

Essential Duties

Academic Support

• Proofread, edit, publish, and distribute various academic course materials including syllabi, exams, quizzes, worksheets, course description and other related materials
• Utilize current systems (Workday Student, Blackboard, Courseleaf, etc.) to manage various registrations and course information; assist faculty and students in troubleshooting any system issues
• Assists with various aspects of faculty hiring, onboarding, and orientation, including managing interview schedules, coordinating campus visits, collecting associated candidate documents, ordering equipment and furniture, coordinate office moves, and requesting access to internal systems and facilities
• Work with Chair and faculty to enter course schedules
• Ensure all course books and other materials are ordered and available for students and faculty
• Participate in aspects of future academic planning as it relates to staffing, course scheduling, classroom preferences, and other facets of a busy academic department
• Maintain syllabi and other documentation related to accreditation processes

General Administrative Support

• Manage all daily administrative activities within the department
• With direction from the department chair, act as primary scheduler and organizer for all department(s) activities which may include but not limited to candidate interviews, committee meetings, faculty retreats, and student events
• Maintain all department common spaces through various duties including filing and sorting all academic materials and records, cleaning the office area, ordering supplies, and requesting all office repairs and furniture needs
• Manage and maintain all shared office equipment such as printers, copiers and fax machine
• Act as main point of contact and liaison for all visitors to the department(s) office
• Utilize current software including Office 365 to produce and manage various department materials
• Maintain department databases including office assignment lists, event information, faculty address list, etc.

Financial Management

• Monitors department budget
• Assists with annual financial activities including budgeting forecasting and staffing planning
• Work with the Business Service Center in paying out invoices and expenses

Other Duties

• Hire, train, schedule, and supervise student workers within the department May assist with marketing and communications for the department including drafting and sending e-mails to students, maintaining department website and documentation, and other duties
• Continuously improve current skills through all internal trainings and resources offered
• With supervision, handle complex and sensitive issues and work with various departments to ensure a speedy and effective resolution
• All other duties as assigned by supervisor

Minimum Qualifications

• HS Diploma or G.E.D. equivalent, Associate's or Bachelor's degree preferred
• 2-4 years of relevant working experience
• Demonstrated proficiency in utilizing MS Office 365 (Word, Excel, Sharepoint, and Outlook) or similar productivity focus software
• Demonstrated proficiency in utilizing team collaboration tools (Sharepoint, Teams) or similar collaboration software
• Demonstrated proficiency in Zoom or other remote meeting software
• Demonstrated ability to work with a diverse population
• Preferred experience using various academic support applications including Workday Student, Blackboard, Courseleaf, etc.
• Ability to juggle multiple priorities and assignments in a busy office environment
• Customer service focus

Work Environment

• Typical office setting with extensive sitting and computer work
• Ability to travel to meetings and events internally and on occasion outside of campus

Bentley University requires references checks and may conduct other pre-employment screening.

DIVERSITY STATEMENT

Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.

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